Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to join a growing team in Bakersfield, California. This position supports safety and fleet-related administrative operations by keeping essential records organized, coordinating documentation, and helping the team stay aligned with compliance expectations. The role is ideal for someone who is detail-oriented, comfortable managing several priorities at once, and confident handling both office support tasks and operational follow-up.

Responsibilities:

• Maintain organized safety and fleet documentation, ensuring records remain accurate, current, and easy to retrieve.

• Monitor fuel usage and review fuel card activity to identify inconsistencies, follow up on issues, and support reporting needs.

• Coordinate vehicle and equipment maintenance scheduling to help keep assets service-ready and properly documented.

• Review rental equipment invoices for accuracy and assist with administrative tracking of related costs and records.

• Support compliance efforts by preparing audit materials, compiling reports, and helping maintain required documentation.

• Update and manage safety policies, procedures, and administrative files to reflect current operational requirements.

• Respond to software-generated fleet or equipment alerts, including follow-up within tracking systems as needed.

• Provide general office support such as data entry, inbound call handling, receptionist coverage, and other administrative assistance as assigned.

• At least 3 years of administrative experience, ideally within fleet, transportation, construction, safety, or other operations-focused environments.
• Working knowledge of Microsoft Office applications, with the ability to use Excel for tracking, organizing, and reviewing data.
• Strong attention to detail with proven recordkeeping and document management skills.
• Ability to balance multiple assignments, meet deadlines, and adjust to changing business needs.
• Effective written and verbal communication skills for coordinating with internal teams and external contacts.
• Experience performing data entry, answering inbound calls, and supporting front-office or receptionist functions.
• Familiarity with fleet management processes, maintenance tracking, or safety-related administrative support is preferred.