Anti-Human Trafficking Administrative Specialist

Administrative Specialist I (S)

The North Carolina Department of Administration (NCDOA), Division for Women and Youth (W&Y), is seeking a motivated, enthusiastic, and skilled Administrative Specialist to support a new Anti-Human Trafficking Program. This position will be responsible for administrative and office/procedural work supporting the Anti-Human Trafficking Program Coordinator, including coordinating daily office routines based on priorities established by W&Y leadership and the Program Coordinator. Work involves providing and coordinating the provision of a full range of support activities necessary for the effective management of the program.

Key Responsibilities:

• Schedule and provide administrative support for anti-human trafficking training programs for W&Y grantees and subgrantees and related meetings; assemble related information and documents; draft meeting notes or minutes as requested.
• Assist the Program Coordinator in the provision of technical assistance to grantees and subgrantees.
• Support the Program Coordinator in editing and publishing human trafficking resources, such as flyers, brochures, and toolkits, and in developing and maintaining a directory of available human trafficking services and resources throughout the state.
• Assist the Program Coordinator in collecting data from W&Y grantee/subgrantee reports and in cleaning, managing, and presenting data about human trafficking survivors and services.
• Support the Program Coordinator in planning and executing special anti-human trafficking initiatives.
• Maintain program calendar with recurring deadlines and events.
• Make travel arrangements and complete reimbursement forms for the Program Coordinator on an as needed basis.
• Answer questions via telephone and email.
• Maintain program records and files in keeping with state records retention policy.
• Perform other duties as assigned by the W&Y Director and/or Anti-Human Trafficking Program Coordinator, including but not limited to activities that assist the division with the management of state and federal grants.

This position is located at 325 N. Salisbury Street, 9th Floor, Raleigh, NC 27603.

Knowledge Skills and Abilities/Management Preferences:

• Thorough knowledge of office management practices, techniques, and technology.
• Ability to utilize office equipment and other relevant technology (software and systems) to meet program needs.
• Ability to compile, assimilate and organize both printed and electronic information, and skills in general records management.
• Demonstrated proficiency with the Office 365 suite and Cloud-based technologies, including Word, Excel, PowerPoint, Outlook, SharePoint, Teams, and MS Forms.

Management Preference:

• Familiarity with domestic violence, sexual assault, and/or human trafficking services.
• Strong attention to detail and ability to maintain accurate records.
• Strong interpersonal/human relations skills and ability to work collaboratively with stakeholders in various disciplines.
• Ability to identify and understand issues, problems, and opportunities; and to use effective approaches for choosing a course of action or developing appropriate solutions.
• Ability to clearly convey information and ideas through a variety of media to individuals or groups.
• Ability to present ideas clearly and effectively in written form; to adjust language or terminology to meet the needs of the audience; and to use correct grammar, organization, and structure.

Necessary Requirements:

• Valid NC Driver's License. Out of State Applicants must have valid Driver's License and acquire NC Driver's License within 60 days of hire.

Employment Incentives with NC State Government:

• 12 annual paid holidays
• Health Insurance and Supplemental Benefits including Dental and Vision.
• NC State Retirement Plan

This position has a maximum salary of $44,500 and a recruitment range of $39,244-$44,500.