Intake Office Administrator
HBH Wellness
Job Description
Job Description
About the Role:
HBH Wellness is looking for a motivated and compassionate Intake Office Administrator to join our team in Baltimore, MD. This is a vital front-line role where you'll be the first point of contact for clients seeking wellness services, helping to create a welcoming and organized experience from day one. If you thrive in a fast-paced healthcare environment and love making a difference, we want to hear from you!
Responsibilities:
- Manage client intake process, including collecting demographic, insurance, and medical history information
- Schedule and confirm appointments, managing calendars for clinical staff
- Verify insurance eligibility and process authorizations for new and existing clients
- Maintain accurate and confidential client records in the electronic health record (EHR) system
- Answer and route incoming calls, emails, and inquiries in a timely and professional manner
- Coordinate communication between clients, clinicians, and administrative staff
- Ensure front office operations comply with HIPAA and organizational policies
Requirements:
- 1-2 years of experience in a medical, behavioral health, or wellness office setting preferred
- Familiarity with insurance verification, prior authorizations, and medical billing basics
- Proficiency with EHR/EMR systems and Microsoft Office Suite
- Strong organizational skills with keen attention to detail
- Excellent verbal and written communication skills
- Compassionate, patient-centered demeanor with the ability to handle sensitive situations
- Knowledge of HIPAA compliance and patient confidentiality standards
About Us:
HBH Wellness is a trusted provider of behavioral health and wellness services in the Baltimore, MD community, dedicated to helping individuals achieve lasting well-being. Our clients choose us for our compassionate, client-first approach and our commitment to accessible, high-quality care. Our team members love working here because of our supportive culture, meaningful mission, and the opportunity to make a real impact every single day.
Vacancy posted 3 days ago
Similar jobs that could be interesting for youBased on the Intake Office Administrator in Baltimore, MD vacancy
- ...Baltimore Maryland - 21202 Onsite: Yes, Fulltime Hours: M-F - 8-5 Required Skills: ~3+ years of experience in an office administrator/office manager/etc. role (Supporting an office, not an individual) – must be a corporate setting (at least 30 people) ~ Invoicing...SuggestedFull timeContract workWork at officeLocal areaRemote workWork from homeNight shift
Insight Global
Baltimore, MD4 hours ago $60k - $65k
...alternative application process. Client Intake Specialist Full Time Baltimore, MD, US 2... ...Intake Specialist for our Baltimore, MD office. The Client Intake Specialist(s) will play... ...in public health, Social Work, Business Administration, Human Services, or other relevant field...SuggestedFull timeWork at officeLocal areaFlexible hoursGreen And Healthy Homes I
Baltimore, MD2 days ago$18.4 - $29.74 per hour
...General Summary of Position The Office Assistant performs a variety of assigned... ...dictations order and maintain clinical and administrative supplies creates patient registration packets... ...members. Completes the preliminary intake efficiently accurately and completely;...SuggestedWork at officeFlexible hoursMedStar Health
Rosedale, MD3 days ago$15.5 - $16.5 per hour
...responsible for working closely with the Physical Therapists and Office Coordinator by supporting the day to day activities and needs of... ...Physical Therapy services Follow proper procedure for patient intake at the beginning of their appointment Properly collecting patient...SuggestedHourly payContract workPart timeWork at officeFX Physical Therapy
Cockeysville, MD1 day ago$21 - $25 per hour
...Office AdministratorThe Office Administrator ("OA") provides customer service, administration and supervision of the local NACA office. The position requires very strong administrative and customer service skills in a fast-paced environment with the ability to multi-task...SuggestedContract workWork at officeLocal areaSmead
Baltimore, MD12 hours ago$17 - $20.84 per hour
...Office AdministratorCaliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to...Weekly payWork at officeImmediate startCaliber
Glen Arm, MD3 days ago- Summary The Office Administrator is a member of the Field Operations team, responsible for administrative, clerical, and financial support across two assigned sites. This role serves as a primary point of contact for site communications and is accountable for accurate...Hourly payWork at office
$22 per hour
Serve as the primary point of contact for the office, managing incoming calls, emails, client inquiries, and appointment scheduling... ...necessary to ensure client satisfaction. Oversee the day-to-day administration of a busy office supporting a team of eight employees. Manage...Work at office$21 - $23 per hour
...Office Administrator Founded in 1978, California Closets has built a reputation as the leader and design authority in premium space management, delivering custom-designed organizational solutions and exceptional service. We believe home is more than just a place it...Work at officeHome officeMonday to FridayDay shift- ...Description Job Description About the Role: Secured Health And Human Services LLC is looking for a motivated and organized Office Administrator to join our team in Baltimore, MD. This is a fantastic opportunity to play a key role in keeping our operations running...Work at office
Secured Health And Human Services LLC
Baltimore, MD19 days ago $50k - $60k
...the Role KW Catalyst is a growing network of Keller Williams offices across the Mid-Atlantic, helping real estate agents grow their... ...business and expand their impact. We are looking for an Office Administrator for our Northern Virginia location to be the heartbeat of that...Work at officeKeller Williams Capital Properties
Lutherville Timonium, MD4 days ago$17 - $24 per hour
...out and apply today! We are currently hiring for the role of Administrative Assistant at Leading Edge Auto Body. As the first point of contact... .... Key Qualifications: Proficient in performing customer intake to grasp their needs and preferences. Ability to efficiently multitask...Hourly payFull timeCurrently hiring$20 per hour
...+ years of experience as a surgical scheduler in a busy medical office ~ Surgical scheduling experience ~ A great attitude and reliability... ...take complete messages with accurate information using message intake form Scheduling patient appointments by adhering to...Work at office- GBMC HealthCare in Towson, MD seeks a detail-oriented medical office assistant to perform general secretarial and clerical tasks under supervision. Responsibilities include accurate data entry, filing, scheduling, and using office software to prepare documents. The role...Work at office
$23 - $24 per hour
...responsible for driving operational readiness from initial deal intake through booking and closing, with a focus on complete documentation... ...operations, lending operations, transaction management, middle office, or a comparable financial-services control function. Working...Hourly payWork at officeLocal areaRussell Tobin
Baltimore, MD2 days ago$17 - $19 per hour
...ARE NOT PROFICIENT IN EXCEL AND MICROSOFT OFFICE. THIS IS A MUST SKILL TO DO THIS JOB*... ...with PRP services. We are looking for an Administrative Assistant/Office Manager to join our team... ...staff to the clinic ~ Conduct intake interviews and collect new client information...Full timeRemote workMonday to FridayCaring Hands Behavioral Health Center
Baltimore, MD4 days ago- ...Administrative Clerk Reports to: Intake Director and CEO Education & Experience: • High school diploma or equivalent required; BA/BS preferred.... ...communication skills required. • Proficiency in Microsoft Office (Excel, Word, PowerPoint) and modern office equipment....Work at office
PGIC
Baltimore, MD2 days ago $19.4 - $29.1 per hour
...Administrative Assistant - Center For Grief And LossStella Maris continues to be a leader in providing... ...experience to provide general office support and administrative services for... ...counseling center inquiries and completes intakes for all individuals requesting counseling...Part timeWork at officeAfternoon shiftStella Maris
Lutherville Timonium, MD18 hours ago$20 - $22 per hour
...Administrative Assistant Aspire Wellness Center is seeking a compassionate, organized, and... ...and able to commute to our White Marsh office daily, as this position requires onsite... ...accurate provider calendars. Assist with intake coordination, appointment confirmations,...Hourly payFull timeWork at officeLocal areaAfternoon shiftASPIRE WELLNESS CENTER, INC
White Marsh, MD5 days ago$36.96k
...Overview The Administrative Assistant will assist the Care Management Office staff, including Intake Specialists, in performing required clerical and intake tasks. This will include typing, faxing, copying, and responding to phone, email, fax, mail and internet service...Full timeKennedy Krieger Institute
Baltimore, MD3 days ago- ...The Administrative Assistant at Genesee Valley Outdoor Learning Center (GVOLC) plays an important role in supporting the day-to-day administrative... ...Executive Director. KEY RESPONSIBILITIES Administrative and Office Support: General Office Management Support the daily...Full timeSummer workWork at officeShift work
Genesee Valley Outdoor Learning Center
Parkton, MD3 days ago - Job Description Job Description Psychiatric Rehabilitation Program (PRP) experience 3months - 1 year needed. ( intakes, authorization , concurrent experience required ).
- ...going and motivated individual who has a strong customer service background, preferably in the medical field. Prior marketing and administrative experience is a plus! Someone who has a vast medical vocabulary and knowledge or is quick to learn! A good face to face...
Acme Medical Supplies Inc
Baltimore, MDa month ago - ...HR Coordinator-Office Assistant The HR Coordinator-Office Assistant is responsible for maintaining a pool of eligible caregivers... ...candidates; provide hiring recommendations to Operations Manager and Administrative Director to make hiring decisions. Schedule qualified...Part timeWork at officeWeekday work
Homewell Care Services of Maryland
Towson, MD16 hours ago - ...outlined below. Current and future vacancies occurring in any Office or Department of Baltimore County General Government may be filled... ...or policy may be changed at any time at the discretion of the administration. This summary does not constitute an express or implied...Contract workPart timeWork experience placementWork at officeLocal areaFlexible hoursWeekend workAfternoon shift
Baltimore County, MD
Owings Mills, MD2 days ago $19 per hour
...extraordinary, every day. Assists with the on-going operations of the Office in relation to phone answering, directing callers and visitors... ...-MD-Baltimore ID2026-11067 CategoryClerical and Administrative LocationPleasant View SchedulePart-Time TypeRegular...Hourly payWork at officeThe Michaels Organization
Baltimore, MD1 day ago$25 - $27 per hour
...Are you an organized, dependable professional who enjoys keeping an office running smoothly? We are seeking a friendly and detail-oriented Office Administrative Assistant to join our team in Nashua, NH. This is an excellent opportunity to work closely with a well-established...Hourly payFull timeTemporary workCasual workWork at officeLocal areaUltimate Staffing
Baltimore, MD5 days ago$16 - $17 per hour
...Office Assistant Pay: $16.00-$17 per hour to start based on experience. Eligible for review after 90 days, with potential increase... .... Position Summary The Office Assistant provides basic administrative support to help with the day-to-day operation of the office....Hourly payWork at officeM & B Contract Specialties Inc
Owings Mills, MD2 days ago- ...Represent the company at networking events, community events, and meetings Educate prospective referral partners and families about the intake process and available services Assist with marketing and business development initiatives Track outreach activity and referral...Part timeLocal areaFlexible hours
$16 - $18 per hour
...Position Title | Administrative Front Desk Associate Location | Baltimore, Maryland Department | Front Office / Patient Services Reports To | Program Director / Office Manager... ..., hospitals, community organizations) on intake referrals. Handle phone-based crisis...Hourly payPermanent employmentFull timeWork at officeImmediate startMonday to FridayFlexible hoursK&I Healthcare Services
Baltimore, MD4 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Intake Office Administrator. Be the first to apply!
Related searches
- general clerk Baltimore, MD
- general administrator Baltimore, MD
- office aide Baltimore, MD
- office automation assistant Baltimore, MD
- office administrator Baltimore, MD
- office assistant typing Baltimore, MD
- clerical office assistant Baltimore, MD
- general office assistant Baltimore, MD
- office assistant Baltimore, MD
- office clerk Baltimore, MD