Administrative Specialist

Location Melbourne, FL Wage Depends on Experience Division Equix Energy Services Position Type Posted 10/2/2026 12:00:00 AM Shift Location Name Equix - Melbourne, FL


Equix Energy Services is an energy and utilities contractor that provides high-quality pipeline and facility construction services. The Equix team is built on pride in the workmanship and abilities of our crews. Our Core group of in-house welders have extensive knowledge and background in pipeline and fabrication welding. We have a current opening for an Administrative Assistant. At Equix, we support our customers and stakeholders and constantly strive to exceed expectations with all of our services, which include: Pipeline Construction, Gas Distribution, Horizntal Directional Drilling, Facility Construction and Fabrication, and Trenching services.

Responsibilities:

• Prepares weekly and monthly reports for projects
• Collect and process timesheets
• Process weekly and monthly customer billings
• Prepare job documents, organize and file as needed
• Call in accurate locates for projects
• Maintain communication with field personnel to ensure locates are renewed timely
• Collect and submit credit card receipts
• Create work orders
• Assist with project closeout responsibilities
• Provide excellent customer service to clients, vendors and subcontractors
• Entering time for employees & equipment usage & production from the field to the corporate office
• Effectively communicate with employees, customers, managers, and other stakeholders
• Responsible for handling confidential information
• Other duties as assigned

Requirements:

• High School Diploma/GED or equivalent preferred
• A minimum of one (2) year of prior administrative experience
• Construction industry experience preferred along with experience using Vista/Viewpoint
• Highly organized and detail-oriented
• Strong interpersonal and verbal communication skills and the ability to effectively communicate with a wide range of diverse individuals
• Works efficiently under tight time-frames, responds to requests in a timely manner and communicates effectively as a team player
• Ability to multi-task in fast-paced environment, including prioritizing activities, enhancing efficiencies and being organized
• MS Excel (Macros, Pivot Tables, Formulas, Formatting) experience preferred
• Must have the ability to communicate and work with diverse personalities

Equix offers:

• Multiple medical plan options
• Weekly pay
• Wellness program
• Dental and vision plans
• FSA and HSA options
• 401k savings plan with employer match
• Financial protection products
• Short and long-term disability, life, accident, critical illness
• Legal Shield and ID theft plans
• Employer-paid life insurance
• Paid Time Off and paid holidays
• Employee assistance program
• Employee referral program
• Pet Insurance
• Education Assistance Program
• Health Advocacy Program

**Equal opportunity employer, including veterans, and individuals with disabilities**