Administrative Assistant

Administrative AssistantLocation: Selma, CAPosition Type & Expected Hours of Work: Full-time position, Monday through Friday, 8:00 AM – 5:00 PM with a one-hour lunch break. Occasional overtime may be required.About the Role:The Administrative Assistant provides comprehensive customer service, administrative, clerical, basic accounting, and basic human resources support to the Management Team and other staff members. This position provides excellent customer service to all customers and vendors, assists with purchasing and receiving, general accounting functions, supports recruitment and onboarding processes, and helps maintain employee records and compliance documentation.Summary:The Administrative Assistant provides comprehensive administrative, clerical, and basic human resources support to the Operations Manager and other staff members. This position manages day-to-day office operations, assists with weekly billing and accounting functions, supports recruitment and onboarding processes, and helps maintain employee records and compliance documentation.Essential Functions:Answer incoming calls, direct inquiries, take messages, and ensure timely distribution.Handle incoming and outgoing mail, including daily pickup and delivery to the post office.Manage shipping tasks, including packaging, labeling, and sending UPS and FedEx shipments.Order, stock, and organize office, kitchen, cleaning, and shipping supplies.Maintain cleanliness and organization of office workrooms and kitchen areas.Oversee and maintain office equipment (copiers, fax, postage machines); stock supplies and coordinate maintenance as needed.Support internal and external communications, ensuring messages, emails, and faxes reach intended recipients promptly.Assist with safety programs and maintain knowledge of facility permits and reporting requirements.Provide administrative and financial billing support to the Marketing Department; maintain purchasing controls.Code purchase orders and assist with financial accounting processes.Collect, summarize, and submit payroll timesheets.Human Resources Support:Assist with job postings, application screening, and scheduling interviews.Maintain and update employee personnel files and HR documentation.Track and manage employee attendance, PTO requests, and other HR-related records.Support HR compliance by helping prepare reports and maintaining required postings and notices.Serve as a point of contact for basic employee inquiries regarding policies and benefits.Perform other administrative and HR duties as assigned to ensure efficient office operations.Competencies:Strong written and verbal communication skills.Excellent organizational skills and attention to detail.Ability to establish and maintain effective working relationships.Flexible, dependable, and a strong team player.Proficiency in Microsoft Office Suite and ability to operate standard office equipment.Knowledge of office management systems, basic HR principles, and accounting procedures.This position operates in an office setting located in Huntersville, NCPhysical Demands:Primarily a sedentary role involving sitting, typing, and viewing a computer.Occasionally requires bending, lifting, and carrying office supplies or packages.Travel:No travel is expected for this position.Preferred Education and Experience:High School Diploma or GED required; Associate's or Bachelor's degree in Business Administration, Human Resources, or a related field preferred.1–3 years of administrative assistant or HR support experience required.Experience in transportation, logistics, or industrial environments is a plus.Skills:The required skills, such as proficiency in Microsoft Office and strong organizational abilities, are essential for managing schedules, preparing documents, and maintaining accurate records daily. Effective communication skills enable the Administrative Assistant to interact professionally with colleagues, clients, and vendors, ensuring clear and efficient information exchange. Time management and multitasking skills are critical for balancing various responsibilities and meeting deadlines in a fast-paced environment. Preferred skills like familiarity with office management software and discretion in handling confidential information enhance the ability to support specialized administrative functions and maintain trust within the organization. Together, these skills empower the Administrative Assistant to contribute to a well-organized, responsive, and productive workplace.Why You'll Love Working at Denali- Benefits & Perks:At Denali, the work we do begins and ends with you – our employees. That's why we strive to ELEVATE you to be your best, both at work and at home. Our benefits aren't just about compensation; they're part of a broader commitment to helping you thrive in all aspects of life. Here's how we live out our values every day:E – Employee: At Denali, we believe in offering competitive compensation packages that include not only great benefits but also a strong focus on safety, flexibility, and rewards and recognition. You are the backbone of our success, and we make sure you're valued every step of the way.L – Learning: We're committed to your growth and development. Our Ascend Employee Development Program and access to over 6,000 professional courses via our Learning Management System empower you to climb higher in your career – all at no cost to you.E – Environment: Our employees deserve a clean Earth. We're dedicated to doing our part in keeping waste out of landfills, so you can be proud of the work we do together to make a positive environmental impact.V – Valued: At Denali, we take pride in creating a culture of care. With resources that support your well-being, volunteerism opportunities, and a commitment to safe working conditions and inclusivity, you'll always feel like you belong here.A – Advancement: We believe in succession planning and providing opportunities for advancement. We want you to grow, and we'll be right there with you, supporting your career every step of the way.T – Together: We're stronger when we work together. At Denali, you'll have opportunities to give and receive support not just within the workplace, but within our broader community. Our team is united, and we celebrate the value of working and succeeding as one.E – Employees: You are the heart of Denali. We believe our employees deserve the very best. This is why we offer an array of benefits that support your overall well-being, from health coverage to work-life balance, because when you succeed, we all succeed.Our Benefits Package Includes:Comprehensive Medical: Our self-insured medical plans are designed with your health in mind, offering competitive options including copay and HSA plans so you can choose what best suit your health needs.Dental & Vision: Keep your smile bright and your vision clear with full coverage for you and your family.Generous 401(k) Match: We're here for your long-term future – we offer a generous 401(k) match of up to 4%, helping you build the foundation for tomorrow.Company-Paid Disability & Life Insurance: We've got you covered with company-paid Long-Term and Short-Term Disability, as well as AD&D and Life Insurance, giving you peace of mind knowing you're protected.Voluntary Life for Employees & Family: Customize additional coverage for you and your loved ones with our voluntary life insurance options.Health Savings Plan: Save on medical expenses with a Health Savings Plan designed for your needs.Paid Time Off (PTO) & Sick Time: We value your well-being. Take time for yourself, your family, and personal matters with generous PTO and Sick Time, including family leave.9 Paid Holidays: Enjoy a well-rounded work-life balance with 9 paid holidays throughout the year.Paid Weekly: We believe in rewarding hard work consistently, which is why we offer weekly pay so you can stay on top of your financial goals.Professional Development: Ascend into your career with free access to thousands of courses that allow you to grow and develop professionally.Employee Assistance Program: