Corporate Administrative Assistant

Savino Del Bene is a global freight forwarding company headquartered in Florence, Italy, with a network of 323 offices and 6,400 employees across 60 countries. For more than 125 years, Savino Del Bene has been providing shipping and logistics services tailored to the needs of individual businesses and markets.

We are looking for a polished, highly organized professional with a passion for supporting a dynamic global environment. This is a full-time, on-site role reporting to the Senior Executive Assistant.

Essential Job Functions:

• Serve as the first point of contact for visitors and employees; manage access and set the tone for a professional, welcoming environment
• Assist with scheduling, calendar management, and coverage for the Senior Executive Assistant as needed
• Record meeting minutes, coordinate executive and cross-departmental meetings, and virtual conferences; play a key role in organizing and attending larger events
• Set up and break down meeting rooms, including catering, A/V, and seating, support internal events and client meetings end-to-end
• Draft internal and external communications, including memos, emails, presentations, and reports
• Screen and direct phone calls, manage incoming and outgoing mail, packages, and courier services
• Maintain office supplies inventory, coordinate vendor relationships, and manage facilities requests
• Organize and book travel arrangements, assist employees with travel logistics and related inquiries
• Ensure all documents are properly filed and in compliance with applicable record retention policies
• This position requires approximately 10% travel; must be comfortable commuting to the Avenel, NJ office on a full-time basis
• Must be able to perform all essential job functions with or without reasonable accommodation

Qualifications for the Position

• Previous experience in office coordination, administrative support, or a customer-facing role
• Proficient with Microsoft 365 (Word, Excel, PowerPoint, Outlook) and comfortable with technology
• Strong written and verbal communication skills
• Detail-oriented and highly organized with the ability to manage competing priorities
• Adaptable and comfortable with ambiguity; able to deal well with change; tackle ad hoc projects with a sure, Ill figure it out attitude; resourceful
• Professional, discreet, and able to maintain confidential information
• Ability to work collaboratively across teams and with all levels of the organization

Offering:

• Hourly pay
• Medical, dental, and vision plans
• 401(k) with company match
• Vacation, sick, and PTO time
• Dynamic company culture in a global environment