Executive Assistant supporting a Female Founder -- 5x a week in Union Square Office
$175kBCL Search
Executive Assistant
Our client, a rapidly growing, entrepreneurial firm, is seeking an exceptional Executive Assistant to support their Founder & CEO. This is a highly visible role for someone who thrives in a fast-paced environment and enjoys bringing structure, organization, and efficiency to a busy executive's day. The ideal candidate is proactive, systems-oriented, and energized by solving complex scheduling and communication challenges while maintaining the highest level of discretion and professionalism.
Responsibilities:
- Manage a complex and ever-changing calendar, strategically prioritizing meetings, travel, and executive priorities
- Coordinate extensive domestic and international travel, including detailed itineraries, logistics, and last-minute changes
- Serve as the gatekeeper for a high-volume inbox, triaging communications, drafting responses, and ensuring timely follow-up
- Prepare daily briefing materials, meeting agendas, and background documents to ensure the executive is fully prepared
- Track action items, follow-ups, and key deliverables to ensure nothing falls through the cracks
- Draft and edit correspondence on behalf of the executive, adapting seamlessly to their communication style
- Coordinate meetings and communications with senior-level stakeholders, investors, clients, and business partners
- Build and refine systems, processes, and workflows to improve efficiency and organization
- Assist with special projects and administrative initiatives as needed
- Maintain the highest level of confidentiality while handling sensitive business and personal information
Requirements:
- 35+ years of Executive Assistant experience, ideally supporting a Founder, CEO, or senior executive in a startup, venture-backed, or high-growth environment
- Exceptional organizational skills with the ability to manage multiple priorities simultaneously
- Strong experience with complex calendaring, inbox management, and travel coordination
- Excellent written and verbal communication skills
- Highly proactive with a natural ability to anticipate needs and solve problems independently
- Tech-savvy with strong proficiency in Google Workspace; familiarity with productivity and AI tools is a must
- Professional, discreet, and able to handle confidential information with sound judgment
- Low-ego, team-oriented mindset with a "no task too big or too small" attitude
Salary: Up to $175K base + discretionary bonus + fully covered medical, dental, and vision benefits
Hours: 9:00am6:00pm 5 days per week onsite in the Union Square office
BCL SearchVacancy posted 5 days ago
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