Receptionist

Job Description

Job Description

We are looking for an experienced and dependable Receptionist to support daily front office operations for a manufacturing organization. This Contract position will serve as the first point of contact for visitors, callers, and employees while helping keep administrative workflows organized and efficient. The ideal candidate brings a detail-oriented approach, strong communication skills, and the ability to manage multiple priorities in a fast-paced office setting.

Responsibilities:
• Welcome guests, team members, and external partners while creating a courteous and organized front desk experience.
• Manage incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and take accurate messages when needed.
• Oversee the flow of mail, courier items, and package deliveries, ensuring timely distribution and tracking of incoming and outgoing items.
• Coordinate meeting schedules by assisting with calendar updates and reserving conference rooms for internal and external meetings.
• Provide administrative support through data entry, record maintenance, filing, and preparation of routine documents.
• Keep the reception area, lobby, and front desk orderly, presentable, and ready to receive visitors throughout the day.
• Support general office operations by assisting with basic back-office tasks and helping maintain efficient day-to-day administrative processes.• Previous experience in a receptionist, front desk, or administrative support role.
• Ability to operate a multi-line switchboard or similar business phone system with accuracy and clear communication.
• Strong verbal and written communication skills with a customer-focused approach.
• Proficiency with basic office equipment, including phones, printers, copiers, and scanners.
• Solid organizational skills with the ability to handle multiple tasks and shifting priorities.
• Experience with data entry, document handling, and general office administration.
• Detail-oriented presence and dependable work habits suited to a part-time or contract office environment.