Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support a non-profit organization in Buffalo, New York. This Contract position is ideal for someone who can manage invoice processing accurately, maintain organized payment records, and help keep day-to-day accounts payable operations running smoothly. The role requires close attention to detail, sound judgment with coding and payment methods, and the ability to work effectively in a fast-paced finance environment.

Responsibilities:
• Process vendor invoices from receipt through payment while ensuring accuracy, proper approval, and timely completion.
• Assign correct general ledger codes and validate supporting documentation before entering payable transactions.
• Prepare and review payment batches, including ACH transactions and check runs, in accordance with established schedules.
• Reconcile accounts payable records, investigate discrepancies, and resolve payment issues with internal teams and vendors.
• Maintain organized financial files and update records to support audits, reporting needs, and compliance standards.
• Monitor invoice status and follow up on outstanding items to prevent delays and maintain strong vendor relationships.• Experience performing full-cycle accounts payable activities in an accounting or finance setting.
• Working knowledge of invoice coding, account allocation, and payment processing procedures.
• Hands-on familiarity with ACH payments and check run preparation.
• Strong attention to detail with the ability to identify errors and maintain accurate financial records.
• Proficiency with accounting systems and standard office software used for payables administration.
• Ability to manage multiple deadlines, prioritize tasks effectively, and communicate clearly with vendors and internal stakeholders.