Licensed Executive Assistant/Sales Broker

Seeking a dynamic and highly organized licensed Real Estate broker looking to elevate their career working alongside one of the top, most respected brokers in Chicago Real Estate. You will be involved in all day-to-day activities, combining traditional executive assistant tasks with specialized real estate operations, client coordination, and social media management. The position entails the full spectrum of the sales cycle with an emphasis on the luxury market, and is a combination of in-office work and on-site activities with frequent client interaction. The ideal candidate will be proactive, detail-oriented, and comfortable working in a fast-paced environment both in-office and in the field.

This is a full time, salaried position, Monday through Thursday (9am-6pm) and Saturday (9am-5pm).

Required Qualifications:

- Active Illinois Real Estate License

- A comprehensive background and extensive knowledge in all phases of the residential

sales process, from the initial client introduction to closing

- Skilled at professionally interacting and communicating directly with clients

- Strong written and verbal communication skills

- Ability to collaborate with other team members, have a positive team attitude

- Have a valid driver’s license and a reliable vehicle

Examples of common tasks:

Executive Support & Communication

● Manage and organize team lead’s email inbox and correspondence daily

● Handle incoming phone calls

● Coordinate calendar management and provide daily schedule updates

● Provide comprehensive support on daily tasks

● Provide occasional support to team lead outside of work hours as needed

● Train and onboard new team members

● Develop standard operating procedures and training materials

● Prepare reports, presentations, and documentation

Real Estate Operations

● Serve as primary contact for buyer showings, from scheduling to follow up

● Coordinate and attend showings, appraisals, inspections, photography sessions, and final walk-throughs

● Provide post-showing feedback to clients

● Prepare Comparative Market Analyses (CMAs), and collaborate with team lead to create comprehensive and professional client presentations

● Research property data, market conditions, and pricing strategies

● Set up and monitor MLS searches and identify property matches for buyers

● Process purchase contracts and real estate forms

● Coordinate open houses and marketing events

● Handle key duplication, lockbox placement, and coordinate with contractors/vendors at properties

Marketing / Social Media Support

● Design and order marketing materials for property listings

● Write scripts, coordinate video shoots, and provide on-set support for team lead

● Develop social media strategies in collaboration with D&M team

● Track follower growth, engagement metrics, and attend analytics meetings

Lead Management

● Oversee all leads and inquiries

● Implement email marketing and drip campaigns

● Ensure timely follow-up calls and track lead conversion processes

This position offers the opportunity to work closely with a successful real estate professional while gaining comprehensive experience in all aspects of high-level real estate operations, from client service to digital marketing.

Salary Range:

$62-65k, with benefits