Secretary V

Secretary V - 003388Position Number - 003388Position Title - Secretary V - 003388Division - Academic AffairsDepartment - 460400 - ManagementMinimum Qualifications - High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.Essential Functions These are the job duties required of the position.Essential Functions - Works closely and collaboratively with the Department of Management Chair, Associate Dean, and Dean as the primary assistant. Prepares correspondence, reports and other documents using a PC. Utilizes Banner and other university systems to access departmental and college records, enters departmental and college course offerings each semester, schedules meeting space for events, etc. Works with the Dean's Office regarding budgetary issues including the purchase of office equipment, furniture, supplies, etc. Assists with contracts and appointments of part-time faculty. Supports and assists with departmental and college events, as needed. Participates in varying degrees in organizational and program matters, utilizing an extensive knowledge of the college's jurisdiction, policies, and views. Interacts with faculty, staff, students and guests via telephone, email, letter and face-to-face. Promotes a welcoming, inclusive environment. Maintains departmental and some college files. Plans, initiates, and carries to completion secretarial, clerical, and administrative activities. Makes arrangements for conferences including space, time, and place. Serves as recording secretary at council and committee meetings or conferences taking official minutes. Prepares minutes of meetings in final form for distribution. Independently researches and prepares highly technical, confidential, or complex reports for the supervisor's review and information. Supports departmental and college faculty (both full-time and part-time). Answers telephone and directs calls. Regular and prompt attendance. Ability to work schedule as defined and overtime as required. Related duties as required.Posting InformationNumber of Vacancies - 1Job Open Date - 08/25/2026Job Close DateOpen Until Filled - YesWorking Days - Monday - FridayWorking Hours - 8:00 a.m. - 5:00 p.m.Job Location - Main CampusFull-time or Part-Time - Full TimeRegular or Temporary - Regular University of South Alabama