Construction Project Coordinator

Construction Project Coordinator

We have an immediate opportunity for a Construction Project Coordinator who will be responsible for assisting in the day-to-day procurement of materials, equipment, and services that support our construction projects from project kickoff through final close-out. Work hours are Monday through Friday 8 a.m. to 5 p.m.

Job Responsibilities:

• Issue, track, and expedite purchase orders for structures, glazing, environmental control systems, irrigation components, benching, fasteners, and related construction materials
• Verify quantities, pricing, lead times, delivery terms, and specifications against project requirements and approved budgets before issuing each purchase order
• Solicit and compare vendor quotations for routine purchases and maintain accurate purchase order records, vendor confirmations, and shipping documentation
• Reconcile vendor invoices against purchase orders and packing slips; resolve pricing or quantity discrepancies before approval
• Work directly with Program Managers to understand site schedules, sequencing requirements, and delivery windows for each active project
• Coordinate delivery of materials and equipment to job sites, staging yards, and the Strongsville depot to align with crew arrivals and installation milestones
• Communicate proactively with Program Managers, Superintendents, and field crews regarding order status, ETA changes, backorders, and substitutions
• Arrange freight, trucking, and specialized transportation, confirm site readiness for receipt, and track equipment rentals, returns, and on-site tool needs in coordination with field leadership
• Maintain working relationships with established suppliers, manufacturers, fabricators, and distributors serving the construction industry
• Follow up on open orders and expedite shipments when schedules tighten
• Document vendor performance issues such as late deliveries, short shipments, damaged goods, or quality defects, process returns, warranty claims, and credit memos in coordination with vendors and accounting
• Monitor stock levels of commonly used materials, consumables, and hardware at the shop and depot, place replenishment orders to maintain adequate inventory without overstocking
• Support periodic physical inventory counts and reconciliation and help track company-owned tools and equipment assigned to crews and job sites
• Generate routine reports covering open purchase orders, committed costs, receipt status, and delivery schedules