Executive Assistant

Executive Administrative Assistant

Labcorp is a global leader in diagnostic testing and drug development solutions, helping healthcare providers, researchers, and patients make informed decisions that advance care. Join us in our mission to improve health and improve lives.

Labcorp is seeking an Executive Administrative Assistant to join our team to support the Vice President/General Manager of Operations in the Arizona, Colorado and Kansas markets and the Vice President of Laboratory Operations for the MidAmerica and West Divisions and their teams.

This position is based on site at Labcorp's Phoenix Laboratory, located at 5005 S. 40th St., Phoenix, AZ. 85040.

Work Schedule: Monday - Friday, 8:00am - 5:00pm, additional hours/days may be requested in this role as it supports CST / MST / MDT.

Job Responsibilities

Executive Support

• Based in Phoenix, AZ, act as a trusted assistant to Vice President/General Manager of Operations who oversees the Arizona, Colorado, Kansas and other US based business units and the Vice President of Laboratory Operations for the MidAmerica and West Divisions
• Act as a gatekeeper - exercises discretion and judgment in managing requests, communications, and deadlines
• Prepare materials, agendas, presentations, reports, communications for internal and external stakeholders, and follow-up notes
• Draft and edit correspondence, announcements, and internal communications, and newsletters
• Track action items, deadlines, and key initiatives for leadership
• Manage complex calendar orchestration across multiple states and executives, applying strategic judgment to optimize the executive's time and impact

Business & Operational Coordination

• Leverage tools and systems (e.g., calendaring platforms, collaboration tools, expense systems) to streamline workflows and improve efficiency
• Drive cadence for the operations leadership team, including weekly meetings, quarterly planning sessions, team offsites, and annual meetings
• Support document preparation and recordkeeping (contracts, reports, approvals)
• Coordinate site visits, tours, audits, and onsite/offsite meetings for clients, leadership visitors, project management teams and auditors, business development teams, and other guests
• Arrange conference rooms, agendas, materials, catering, A/V, and other visit logistics in Arizona, Colorado, Kansas and other markets to ensure a well-organized onsite experience

Stakeholder Management & Coordination

• Build and maintain strong partnerships with peers and cross-functional teams (Operations, HR, Finance, IT) across the organization to ensure seamless coordination to support business activities
• Manage relationships with key vendors and service providers, ensuring quality delivery and contract compliance for multiple geographic locations
• Serve as a liaison between executives and internal/external partners
• Assist with budget tracking, expense reporting, invoice processing, vendor coordination, and other operational/administrative tasks as needed

Travel & Logistics

• Orchestrate complex travel arrangements, optimizing for time efficiency, cost effectiveness, and executive productivity
• Manage end-to-end logistics including flights, ground transportation, accommodations, security protocols, and detailed itineraries
• Assist with expense reporting and reconciliation with meticulous attention to detail and policy compliance
• Ensure flawless execution of in-person meetings, virtual events, conferences, and executive offsites
• Travel occasionally to other markets within and outside the division to provide on-site support for critical meetings and events

Discretion & Executive Presence

• Handle confidential and sensitive information with integrity and sound judgment
• Manage communication flow, including email prioritization and correspondence drafting
• Represent organization with polish, professionalism, and a service-excellence mindset
• Exercise levels of authority and influence while building trust and credibility across the organization
• Ability to work and flourish in an environment where many of the stakeholders will be located in other geographical locations
• Identify opportunities to improve administrative processes and workflow efficiency
• Provide support for special projects and strategic initiatives

Minimum Qualifications

• High school diploma or equivalent
• 5 or more years of experience in executive administrative support
• 1 year or more experience as Executive Assistant supporting Director level and above

Preferred Qualifications

• Associate's degree in Business Administration or related field
• Current or prior experience in healthcare, laboratory, or regulated environment
• Current or former Labcorp experience

Additional Job Standards

• Strong calendar and time management skills with ability to manage competing priorities in a fast-paced environment
• Exceptional communication skills write clearly, edit expertly, and communicate with executive presence
• Strong operational skills in building tools/systems, track/monitor information, anticipate challenges, and drive follow-through
• Strong attention to detail, accuracy and documentation
• High level of professionalism, discretion and multi-tasking capabilities
• Advanced proficiency in Microsoft Office 365 Suite (Outlook, Teams, PowerPoint, Word, Excel) and modern collaboration tools including Webex and AI resources
• Demonstrated ability to exercise independent judgment, problem-solve proactively, and manage ambiguity
• Ability to manage confidential and sensitive information
• Familiarity with expense systems, travel tools, and collaboration platforms
• Uncompromising attention to detail and strong organizational and multi-tasking capabilities
• Background in fast-growth and/or matrixed organizations
• Track record of influencing outcomes and building strong relationships across organizational boundaries
• Occasional travel to other markets within the division and across the country

This role is more than administrativeit is a trusted partnership that enables the Vice President/General Manager and the Vice President of Laboratories to focus on strategic priorities, market growth, leadership, and impact ensuring superior services for patients, physicians and employees.

All job offers will be based on a candidate's skills and prior relevant experience, applicable degrees/certifications, as well as internal equity and market data.

Employees regularly scheduled to work 20 or more hours per week are eligible for comprehensive benefits including: Medical, Dental, Vision, Life, STD/LTD, 401(k), Paid Time Off (PTO) or Flexible Time Off (FTO), Tuition Reimbursement and Employee Stock Purchase Plan.

Employees regularly scheduled to work less than 20 hours, Casual, Intern, and Temporary employees are only eligible to participate in the 401(k) Plan.

Employees who are regularly scheduled to work a 7 on/7 off schedule are eligible to receive all the foregoing benefits except PTO or FTO. For more detailed information, please click here.

If you are looking for a company where you can personally advance healthcare and make a difference in peoples' lives with your bold ideas and unique point of view, consider working at Labcorp as an Executive Assistant supporting our Diagnostic Development Services.

Labcorp is proud to be an Equal Opportunity Employer: Labcorp strives for inclusion and belonging in the workforce and does not tolerate harassment or discrimination of any kind. We make employment decisions based on the needs of our business and the qualifications and merit of the individual. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), family or parental status, marital, civil union or domestic partnership status, sexual orientation, gender identity, gender expression, personal appearance, age, veteran status, disability, genetic information, or any other legally protected characteristic. Additionally, all qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law.

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