Construction - EA

Executive Assistant

Administrative - Phoenix, Arizona

McCarthy Building Companies, Inc. is America's premier, 100% employee-owned commercial construction company. With offices nationwide, we specialize in a wide range of project types that are as diverse and wide-ranging as the communities in which we build. Our innovative teams collaborate with clients and industry partners throughout the project life cycle, starting in the earliest stages of design, throughout construction and beyond project completion. McCarthy's reputation for tackling the toughest building challenges starts with our focus on developing high-performing individuals and teams. We do this through our award-winning training programs, a best-in-class Total Rewards benefits program, and a focus on equipping diverse teams of employee owners through a connected and inclusive culture aligned with our core values of: Genuine. We are Employee Owned: We are personally invested in building the things people need in our communities.

• We Feel Like a Family: We value genuine connections and help each other succeed in an inclusive environment.
• We are Builders: We respect the work we do and everyone who helps make it happen safely.

High level administrative support to executives and teams in a fast-paced, strategic environment. This pivotal role requires a blend of administrative expertise, strategic insight, and interpersonal skills. As a trusted partner, the Executive Assistant will play a critical role in executing the company's strategic vision, managing complex schedules, coordinating high-impact initiatives, and ensuring seamless communication across teams. This Executive Assistant role is an onsite position in Phoenix, requiring in-office presence to support executives and team operations effectively while serving as a cultural steward within the organization.

• Office Manager
• Collaborates with Executive Assistants, Office Managers, and leadership across the company to manage calendars, administrative functions, and support activities, while also providing assistance to additional executives and partners as needed

Drive the partnership with executives and manage-up to increase their effectiveness and efficiency

• Serve as an extension of executives, facilitate communication and help manage client relationships; Compose and produce a variety of business correspondence, reports, confidential documents and/or forms
• Coordinate extensive travel and accommodations
• Manage electronic files and communication tools to ensure tasks, notes and documents are efficiently organized and accessible
• Research, track, maintain and report data to support executives
• Project manage meetings, tasks, events and initiatives to achieve significant impact and results
• Events include but are not limited to meetings, lunch/dinners, interviews, video and phone conferences, seminars, special events, fundraisers, and team builds
• Collaborate with administrative support team to delegate tasks and optimize efficiency
• Team with the administrative group to support office needs; plan and execute office events or initiative roll outs; 7+ years of Executive Assistant experience in 500+ size company and at least 3 of those years supporting VP level or above
• Proven experience in large event and meeting planning, execution, and extensive travel coordination
• Excellent written and verbal communication abilities, including active listening, accurate note-taking, professional correspondence, and thorough follow-through, with demonstrated ability to maintain the highest levels of confidentiality
• Proven experience in project management, implementation, and execution, with a flexible and proactive approach to taking on diverse responsibilities
• Strong interpersonal and communication skills with a focus on building trust, fostering relationships, and supporting high-performing executive partnerships with integrity and discretion
• High proficiency in Microsoft Outlook for calendaring, with strong skills in Word, Excel, Smartsheet, SharePoint, Teams, OneNote, and PowerPoint; InDesign experience is a plus.
• McCarthy is proud to be an equal opportunity employer, including disability and protected veteran status.

If a candidate is submitted without an active agreement, McCarthy will have no obligation to pay any fees and reserves the right to contact, engage, interview, or hire such candidate(s) without any financial or other responsibility to the submitting agency.