Administrative Assistant

POSITION DESCRIPTION

JOB TITLE: Administrative Assistant 

DEPARTMENT: Parkland

REPORTS TO: Campus Pastor

STATUS: Non-exempt, Hourly

HOURS: Part Time

LOCATION: Parkland 4690 N. State Road 7, Suite 107 Coconut Creek, Fl 33073

At Calvary Chapel, we are called to make disciples of Jesus Christ by connecting people to God, people to people, and people to outreach. Our vision is to reach our community and change our world. As a staff member, it’s not just what we do, it's who we are.

Passion:
You must have a passion for people in general and a specific passion to fulfill the mission of the church to make disciples. You must be passionate about managing all aspects of administration, special projects, and secretarial duties. You must have a passion for the Calvary Chapel Parkland church body as well as our local Parkland community.

You are:

• Convinced that a relationship with Jesus can change everything
• Committed to keeping your family as your first ministry
• Dedicated in your personal study of God’s Word 
• Consistently placing a high priority on worship and your personal prayer life
• An excellent and generous steward of your personal finances
• Obedient to God to take a Sabbath and make space for soul-keeping
• Deeply compassionate towards people who are in need or hurting
• Excited about global missions and local outreach - you want to have an impact in our world 
• A part of a healthy friendship community and accountability circle 
• Willing to give up personal pleasures and freedoms in order to live a life above reproach and that is aligned with Leadership Covenant
• Intentional about pursuing a humble attitude and are teachable
• Enthusiastic, flexible, reliable, dependable, truthful, honest, and trustworthy
• Spiritually mature and seek after wisdom. You have the spiritual gifts of administration, leadership, and service
• A problem solver, a critical thinker, creative, and not afraid to think outside of the box

You have:

• Excellent interpersonal skills for relating effectively with staff, those in leadership, members of the body, and outside contacts efficiently. You are able to engage the church body with both their commendations and critiques
• Excellent written and verbal communication skills and are comfortable with speaking in public
• Excellent computer skills and a good working knowledge of computer software (e.g. Excel, Word, Gmail, Google Calendar, Google Drive, etc.)
• Excellent organizational and office management skills
• The ability to manage and complete projects on time and follow-through efficiently
• The ability to prioritize and multitask
• The ability to employ biblical principles to resolve everyday problems
• The ability to maintain and display both compassion and firmness when ministering to the special needs of the church body
• The ability to remain calm and level headed when faced with pressing needs or injury
• A strong work ethic and the ability to work with minimal supervision
• Good time management skills
• The ability to coordinate and direct ministry events as well as delegate to others
• The ability to keep confidential matters confidential
• The ability to earn people’s respect, trust and confidence; you are a person of integrity
• A positive attitude and a good sense of humor; you are easy to get along with and easy to work with both 1:1 and as a part of a team

You will:

• Provide clerical support for all ministry events and activities including data entry, filing, faxing, shredding, handling mail, compiling data and producing reports, calendar planning, facility maintenance oversight, event planning, etc. 
• Utilize technology to organize and process the administrative side of ministry. Process data and simplify information in a way that effectively keeps the church admin side organized
• Assist in creating and updating various reports on Ministry Platform and Microsoft programs
• Manage all areas of accounting including accounts payable and tracking budgets for specific events
• Manage petty cash: reconcile petty cash report, complete monthly petty cash report through AvidXchange
• Manage credit card accounts: enter all credit card expenses in Nexonia along with the corresponding receipts, reconcile credit card statements, submit monthly credit card reports at the end of each month
• Process reimbursements through Nexonia
• Enter weekly church attendance reports into MP and Google Drive
• Inventory office supplies, submit online orders as needed, distribute supplies and store supplies in an organized fashion
• Answer phone calls; respond to messages and emails in a timely manner
• Schedule meetings and appointments
• Provide practical and biblical counsel, encouragement and prayer for phone calls, walk-in’s, emails and appointments
• Utilize technical skills, personal skills, and spiritual maturity to assist with both managerial and ministerial church initiatives
• Manage the volunteer onboarding process: Fill out EZ forms, set up volunteer interviews, organize trainings, do background checks and onboard new volunteers
• Help strategize and plan church events
• Work collaboratively with staff and volunteers to accomplish church objectives throughout all our different ministries
• Attend weekly staff meetings
• Help with our social media accounts and online ministry
• Provide oversight and help for the Sunday services, assist with volunteer organization, and provide any support needed
• Coordinate, train and develop office volunteers
• Help to set goals and oversee ministries, developing volunteers, and organizing events
• Assist with the coordination and organization of campus or church-wide events

It would be incredible if:

• You love what you do and have fun doing it!
• You can work quietly without talking to yourself out loud
• You are an energy giver
• You are not stressed out easily and not easily offended

What you are required to know:

• We are an EEO employer.
• You may have to bend, sit or stand for prolonged periods of time, lift, pull, push and/or move up to 35 lbs.
• This is a part-time (20 hours/week) hourly, non-exempt position.

Work Schedule:

Staff culture is important to what we do. To love like family, we require all staff to attend all staff meetings, department meetings and serve with a willing heart especially at all major campus events. Part time (20 hours/week)