Staff Accountant (360371)

Position Summary

We are seeking a detail-oriented and organized Staff Accountant to join our clients' accounting team on a temporary basis. This role will support a variety of accounting operations, including accounts payable processing, 1099 administration, cash collections, audit support, and data management activities. The ideal candidate will possess strong analytical and organizational skills, the ability to manage multiple priorities, and a commitment to following established accounting procedures while delivering exceptional internal customer service.

This is an excellent opportunity for an accounting professional who enjoys working in a collaborative environment and is comfortable handling high-volume transactional responsibilities with accuracy and efficiency.

Key Responsibilities

Accounts Payable & Financial Transactions

• Process accounts payable invoices and maintain accurate coding and data entry.
• Manage AP workflows to ensure timely review, approval, and payment processing.
• Assist in resolving invoice discrepancies and vendor inquiries.
• Maintain organized accounting documentation and supporting records.

1099 Administration

• Lead annual 1099 preparation and issuance activities.
• Review vendor records to ensure accurate tax reporting information.
• Coordinate year-end reporting and ensure all 1099 forms are issued by required deadlines.
• Support approximately two weeks of concentrated 1099 processing during January.

Cash Collection & Bank Account Transition Support

• Communicate with customers, vendors, and payment senders regarding ACH, wire, and check payment redirections.
• Manage and maintain payment tracking logs to ensure timely follow-up and resolution.
• Distribute W-9 forms and other required documentation.
• Escalate unresolved payment issues to Accounting and Legal teams when appropriate.
• Monitor payment activity and assist with reconciliation support as needed.

Audit Support

• Gather and provide requested documentation to external auditors.
• Maintain and track audit request and open-item lists.
• Assist with the compilation and organization of financial records during audit periods.
• Support timely completion of audit-related deliverables.

General Accounting Support

• Perform manual data entry and account maintenance as needed.
• Assist with special projects and departmental initiatives.
• Support process improvements and documentation updates.
• Perform other accounting and administrative duties as assigned.

Required Skills & Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business, or related field preferred.
• Prior experience in accounting, accounts payable, bookkeeping, or financial operations.
• Intermediate Microsoft Excel skills, including: VLOOKUP/XLOOKUP, SUMIF/SUMIFS, and Pivot Tables
• Basic data analysis and reconciliation functions
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time management skills.
• Ability to follow established policies, procedures, and internal controls.
• Strong verbal and written communication skills.
• Ability to work effectively with employees across multiple departments and organizational levels.
• Demonstrated initiative, problem-solving ability, and willingness to learn.