Administrative Assistant I

Administrative Assistant I

The Department of English within the College of Arts and Sciences invites applications for an Administrative Assistant I to support faculty, staff, students and department leadership in fostering an organized, responsive, and efficient office environment.

The Administrative Assistant I provides administrative support, primarily serving as the first point of contact for visitors, callers, and routine department inquiries. This role performs standard office and clerical tasks including scheduling appointments, travel and event coordination, departmental purchasing, data entry and providing staff support as needed.

If you are organized, dependable, and would enjoy working with a team to support others in a complex academic department, we encourage you to apply.

This role is in-person at the Logan campus and is not eligible for telework.

Responsibilities

Reception and Customer Service

• Manage the front desk during standard business hours and receive/direct office visitors.
• Answer phone calls, respond to emails, resolve routine inquiries, and direct complex issues to appropriate staff.

Administrative and Office Support

• Use judgment and tact to schedule meetings and manage calendars.
• Coordinate department events
• Make travel arrangements for faculty, staff and visitors as needed.

Records and Inventory Management

• Organize and maintain physical and electronic files and record-keeping systems, ensuring accurate data entry and retrieval.
• Facilitate data entry in a variety of university systems (e.g. Box and Coursedog)
• Monitor office supply inventories and initiate replenishment orders.
• Conduct annual key and equipment inventory.

Perform additional tasks and duties as assigned.

This position description indicates the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.

Qualifications

Minimum Qualifications

• One year of relevant professional office experience

Preferred Qualifications

• Experience with university IT systems (e.g. Box, Coursedog, Banner)
• Proficient with Microsoft Office and/or standard office software
• Experience with Canva or Adobe Creative Suite
• Bachelor's degree

Knowledge, Skills, and Abilities

• Knowledge of basic office procedures and telephone/email etiquette.
• Ability to communicate clearly and supportively in person and by email/phone.
• Ability to follow detailed instructions and complete tasks accurately.
• Strong service and support orientation.
• Skilled in time management and organizing multiple tasks and priorities.

Required Documents

Along with the online application, please attach:

• Resume to be uploaded at the beginning of your application in the Candidate Profile under "Resume/CV"
• Contact information for professional references to be entered at the beginning of your application in the Candidate Profile
• Cover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Starting at $38,970 plus excellent benefits

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Founded in 1888, Utah State University is Utah's premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State's 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies' long-standing tradition of athletic and academic excellence is exemplified by recent Mountain West regular-season and tournament championships in women's volleyball, three consecutive Mountain West tournament titles in women's soccer conference championships, and a first-ever conference championship for gymnastics, reflecting USU's commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university's ADA Coordinator in the Office of Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io.

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU's non-discrimination policies:

Matthew Pinner

Executive Director

Civil Rights & Title IX Office

View email address on click.appcast.io

View phone number on click.appcast.io | Old Main Rm. 401D

1475 Old Main Hill, Logan, UT 84322

Cody Carmichael

Title IX Coordinator

View email address on click.appcast.io

View phone number on click.appcast.io | Old Main Rm. 402D

1475 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit crtix.usu.edu or contact:

U.S. Department of Education

Denver Regional Office