Accounts Payable Specialist

Job Description

Job Description

Job Title: Accounts Payable Specialist Job Description

The Accounts Payable Specialist owns the full payables cycle end to end, from vendor onboarding and invoice intake through three-way match, payment runs, and month-end close support within a Microsoft Dynamics 365 Finance & Supply Chain Management (D365 F&SCM) environment. This is not a data-entry position; the role serves as the primary control point for cash disbursements, ensuring only valid, properly documented obligations are paid and that the payables ledger remains accurate and clean. The position sits within a small, high-visibility accounting team, working closely with finance leadership and offering meaningful opportunities to refine and improve existing processes.

• Own the complete accounts payable cycle for domestic and international vendors, including invoice receipt, coding, approval routing, posting, and payment.
• Perform three-way matching across purchase orders, product receipts, and vendor invoices in Microsoft Dynamics 365 Finance & Supply Chain Management, and investigate and resolve price, quantity, and receipt variances with Purchasing and Receiving.
• Execute weekly payment runs across ACH, check, wire, and credit card, ensuring accurate payment terms, timely payments, and optimal discount capture.
• Maintain sub-ledger integrity by preventing aged unmatched receipts, eliminating stale open invoices, and resolving unexplained items in accounts payable aging.
• Manage vendor statement reconciliations and resolve discrepancies before month-end close to support an efficient and accurate close process.
• Set up and maintain vendor master records, ensuring complete, accurate, and audit-ready documentation for every vendor and payment.
• Act as a front-line defense against payment fraud, duplicate invoicing, and unauthorized disbursements by applying strong internal controls and review practices.
• Administer employee expense reports and corporate card programs, including reviewing submissions against policy, resolving incomplete substantiation, and posting to correct general ledger accounts and cost centers.
• Enforce expense and corporate card policies consistently and diplomatically across all levels of the organization.
• Collaborate closely with the accounting and finance team to support month-end close and continuous improvement of accounts payable processes.
• Identify opportunities to streamline workflows in the AP function and recommend or implement process improvements within the ERP environment.

• At least 3 years of accounts payable experience, including responsibility for the full AP cycle.
• Hands-on experience with ERP systems, preferably Microsoft Dynamics 365 Finance & Supply Chain Management or similar platforms.
• Proficiency in accounts payable operations, including invoice processing, coding, approval workflows, and payment execution.
• Demonstrated experience with three-way matching of purchase orders, product receipts, and vendor invoices.
• Strong reconciliation skills, including vendor statement reconciliation and credit card reconciliation.
• Ability to set up and maintain vendor records accurately and in compliance with internal controls.
• Experience processing invoices and managing AP sub-ledgers to maintain clean and accurate aging reports.
• Proficiency with Microsoft Office, including strong skills in Excel for reconciliations and reporting.
• High attention to detail and accuracy in reviewing documentation and transactions.
• Ability to enforce policies consistently while maintaining professional and diplomatic communication.

• Experience administering corporate card and employee expense report programs.
• Familiarity with credit reconciliation and resolving discrepancies in payment activity.
• Background working in lean accounting or finance teams where roles are highly visible and cross-functional collaboration is common.
• Comfort working as the primary accounts payable specialist, owning the function end to end.
• Interest in process improvement and leveraging ERP capabilities to enhance efficiency and controls.
• Strong organizational skills and the ability to manage multiple priorities within weekly payment and month-end close timelines.

This is an in-office role working a standard schedule of 8:00 AM to 5:00 PM, approximately 40 hours per week. The Accounts Payable Specialist will work closely with a small finance team that includes an Accountant and a Head of Finance, and will serve as the sole AP specialist responsible for owning the function. The organization operates with a lean structure, providing high visibility for this role and significant exposure to leadership, as well as room for growth and development. The position is offered as contract-to-hire, with the intent to transition to a longer-term opportunity for strong performers. Work is performed primarily within an ERP environment, including Microsoft Dynamics 365 Finance & Supply Chain Management and Microsoft Office, in a professional office setting.

This is a Contract to Hire position based out of Camarillo, CA.

The pay range for this position is $30.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Camarillo,CA.

This position is anticipated to close on Sep 16, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.