Administrative Assistant

Job Description

Job Description

We are looking for an experienced and dependable Administrative Assistant to support daily office operations. This is a Contract position and will serve as a key point of contact for employees, guests, and vendors while helping the workplace run smoothly. The ideal candidate brings strong organizational skills, a courteous approach, and the ability to manage front-desk, administrative, and office support tasks in a fast-paced environment.

Responsibilities:
• Welcome visitors, employees, and delivery personnel while maintaining a welcoming and friendly front-office experience.
• Keep reception, meeting rooms, shared spaces, and supply areas orderly, presentable, and ready for daily use.
• Coordinate incoming and outgoing mail, courier shipments, certified packages, and office deliveries with accuracy and timeliness.
• Arrange meetings, assist with event logistics, and help organize catering and room setup when needed.
• Support onboarding activities for new team members and assist with general administrative tasks across the office.
• Monitor office supply levels, track shared equipment, and help manage loaner devices and related records.
• Partner with office leadership to document workplace metrics, review purchasing patterns, and support operational planning.
• Help resolve routine office equipment and conference room technology issues, including audiovisual setup and basic troubleshooting.
• Assist with workplace safety efforts by maintaining records, supporting inspections, and coordinating protective equipment distribution.
• Contribute to special projects and additional office initiatives as assigned by leadership.• At least 4 years of experience in an office, reception, or administrative support role.
• College diploma or an equivalent combination of education and relevant experience.
• Strong customer service mindset with clear written and verbal communication skills.
• Proven ability to manage multiple priorities, stay organized, and maintain attention to detail.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Comfortable learning new systems and using workplace technology effectively.
• Able to work independently and collaboratively in a busy, team-oriented environment.
• Capable of handling occasional lifting of boxes or packages up to 25 pounds.