Accounts Payable Lead | Five Towns, NY · $75,000$90,000- 2529

Accounts Payable Lead | Five Towns, NY · $75,000–$90,000

About the Role
We're looking for an experienced, detail-oriented Accounts Payable Lead to join our team. This is a hands-on, in-person role for someone who can juggle multiple client accounts, own the full AP and payroll cycle, and hold themselves to a high standard of accuracy and professionalism. The ideal candidate is a self-starter who thrives in a fast-paced, service-driven environment.

Key Responsibilities

Accounts Payable

• Own the full AP cycle: receive, verify, and reconcile invoices accurately and on time


• Perform invoice and GL data entry, selecting appropriate accounts and attaching invoices in the system


• Manage vendor W-9 collection and maintain vendor records


• Track payment schedules and process payments via check, online vendor accounts, and online banking


• Monitor AP aging reports, verify balances, and guide clients on payment prioritization


• Identify and flag fraudulent or duplicate invoices; process credits, adjustments, and corrections


• Issue stop payments, manage cash flow, and process fund transfers as needed


• Handle employee reimbursements and generate purchase orders


• Process 1099 reports at year-end; produce AP-related reports and handle ad hoc requests


• Support month-end close with accurate, timely reporting

Payroll

• Process bi-weekly and monthly payroll cycles accurately and on time, including during high-volume or complex weeks


• Review timesheets, compute earnings and deductions, and ensure compliance with federal, state, and local laws


• Handle off-cycle checks, bonuses, terminations, and payroll adjustments


• Maintain payroll records, employee data, and system updates


• Reconcile payroll reports and coordinate with accounting for accurate GL entries


• Prepare and file quarterly and year-end payroll reports (W-2s, 1099s, etc.)


• Onboard new payroll clients and document processes to enable delegation and coverage

Client & Team Relations

• Serve as the primary AP contact for clients, communicating clearly, proactively, and professionally


• Guide clients on payment prioritization based on aging, urgency, and business impact


• Communicate issues and risks to leadership promptly, framing problems in a way that drives resolution


• Collaborate with account leads, offshore staff, and operations to ensure high-quality service delivery


• Provide training, guidance, and support to team members within your areas of expertise

Qualifications

• 3+ years of accounts payable experience required


• 2+ years of payroll processing experience; multi-state payroll strongly preferred


• Demonstrated ability to manage multiple responsibilities and deadlines in a high-volume environment


• Strong knowledge of payroll laws and compliance: FLSA, state/local tax, garnishments


• Proficiency in payroll and accounting software (ADP, Paychex, Gusto, QuickBooks Payroll, or equivalent)


• Strong Excel skills and data entry accuracy


• Solid understanding of finance, accounting, and bookkeeping principles


• Exceptional attention to detail, organizational skills, and time management


• Clear, structured written and verbal communication skills

Interested? Send your resume to: View email address on jobs.jobcopilot.com