Diabetes Program Administrative Assistant

Job Description

Job Description

Since 1969, MACT Health Board’s mission has been to improve the health status of the American Indian and Alaskan Native population. Our goal is to continue to provide high quality care to our patients throughout a variety of services, including Medical, Behavioral Health, Chiropractic, Dental, Optometry, Massage Therapy, Women’s Health, and more.

Why MACT Health Care Inc?

Are you searching for a career that offers more than just a paycheck? A career where your professional skills directly empower the health and well-being of our local communities? At MACT Health Board, that’s not just an idea—it’s our daily mission and we invite you to explore our Career Opportunities. You won’t be just another employee; you’ll be a valued member of a team committed to making a difference and we know that taking care of our community starts with taking care of our own. We reward our employees with competitive compensation, benefit options and provide training and advancement opportunities to provide you with the skills to succeed in your future! Our careers offer a unique balance of philanthropic opportunities, cultural preservation and individual value! When you join MACT, you’ll enjoy:

• Medical, Dental, Vision, and life insurance benefits at no-cost to the employee
• 403(b) retirement plan, PTO including vacation, sick time, paid holidays and more
• Balanced working hours; Monday-Friday 8-5pm.
• Student Loan Repayment Program
• Direct Student Loan Contributions: Our BenefitED program allows us to make direct quarterly contributions to your student loans to help you pay them off faster
• Continuing Education credits: We empower our providers to stay at the top of their field. We offer reimbursement for continuing education and licensure fees.
• Competitive Salary of $24.56-$27.72 hourly

Who you are:

We are seeking a motivated Diabetic Program Administrative Assistant for a Full Time role working in a clinical setting. As a member of the health care team, the Diabetic Program Administrative Assistant provides support to the Diabetes Program and eligible patients of MACT Health Board. The Diabetic Program Administrative Assistant will:

• Provide comprehensive administrative support to staff, providers and administrative personnel within the Diabetic Care Program.
• Accurately document patient education sessions and follow-up care plans across multiple electronic systems.

• Actively participate in interdisciplinary team meetings; assist with preparation, documentation and follow up tasks as needed. Support continuity of care by maintaining organized and up-to-date patient records, monitoring progress, and alerting the care team to any changes or concerns.
• Contribute to the support of accreditation maintenance for the Centers for Disease Control (CDC) and American Diabetes Association (ADA).
• Manage the Diabetic Nurse Educator’s schedule, ensuring efficient use of time and coordination with patient needs.
• Assist in fulfilling reporting requirements for the Indian Health Service (IHS) and Special Diabetes Program for Indians (SDPI) grant in collaboration with the Diabetic Nurse Educator.
• Monitor and maintain data related to Government Performance and Results Act (GPRA) measures; ensure timely and accurate reporting.
• Coordinate logistics for diabetes education classes, including scheduling, event setup, and materials preparation.
• Prepare patient charts in advance of diabetes care visits, ensuring accuracy and completeness.
• Manage departmental budget tracking and reporting in coordination with administrative leadership.
• Order and maintain adequate supplies for the Diabetic Care Department.
• Handle incoming calls, direct inquiries appropriately, take messages, and respond to routine questions with professionalism and courtesy.
• Complete purchasing for SDPI grant funding, as assigned.
• Retain ongoing knowledge, documentation and submission of appropriate items needed to SDPI grant through GrantSolutions and SOS interfaces
• Participation in required meetings for SDPI grant.

What you need:

• Previous administrative or clerical experience in a healthcare setting
• Proven ability to prioritize tasks and meet deadlines in a fast-paced environment
• Proficient in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook, etc.
• Current BLS/ALS certificate
• Must pass Occupational Health Screening.
• Must possess a valid form of identification as listed on the U.S. Department of Justice I-9 form, verified using the E Verify system.
• Clean DMV driving record and MACT auto insurance driving eligibility (determined by auto insurance carrier).

The position requires an awareness and keen appreciation of American Indian traditions, customs, and socioeconomic needs and the ability at all times to meet and deal effectively in contacts with Indian health organizations which requires tact, courtesy, discretion, resourcefulness and good judgment in handling functions of a sensitive nature .

AMERICAN INDIAN PREFERENCE:

Preference in filling of a vacancy will be given to qualified American Indian applicants in accordance with the Preference Act (Title 25, U.S. Code, Sections 472 & 473) and Public Law 93-638, provided the applicant has submitted appropriate verification of Indian preference for employment. Other than the aforementioned requirement, the MACT Health Board, Inc. is an Equal Opportunity Employer.

NOTICE OF DRUG-FREE WORKPLACE ACT REQUIREMENT:

MACT Health Board, Inc. is required to implement the Drug-Free Workplace Act of 1988, 45 CFR Part 79, Subpart F. As such it is unlawful for employees to manufacture, distribute, dispense, possess, or use a controlled substance on the job site. Employees who are reasonably suspected of violating this act may be subject to drug testing as a condition of employment. Employer required fitness examinations shall include drug testing as evidence of employee and employer compliance with the Drug-Free Workplace Act.