Administrative Assistant - Palm Beach, Florida

Administrative Assistant

The Corcoran Group's Palm Beach office is seeking a professional, service-driven Administrative Assistant to support our administrative staff, Senior Managing Director, and a high-performing team of real estate agents. This role is essential to the smooth day-to-day operations of our Palm Beach location and requires an individual who is proactive, organized, and committed to providing exceptional customer service.

This is a full-time, in-office position, Monday through Friday, 9:00 AM to 6:00 PM.

Key Responsibilities:

Front Office & Communication Support:

• Answer, screen, and route incoming calls; take accurate messages and provide information when needed.
• Receive, sort, and distribute mail, email, and voicemail efficiently.
• Manage all outgoing USPS, UPS, and courier services.

Transaction & Agent Support:

• Assist the Senior Managing Director in processing transaction paperwork for sales and rentals, ensuring all required documentation is tracked, filed, and scanned.
• Support agents with Corcoran's proprietary systems, including listing databases, marketing collateral creation, search functions, and deal documentation submission.
• Prepare and type board packages, mailing labels, and other agent-related documentation.

Operational & Office Management:

• Process office-related invoices, submit for proper approvals, and route to Finance for payment.
• Maintain operational knowledge of office equipment (pc's, printers, copiers, etc.), including basic troubleshooting and toner replacement.
• Order, restock, and maintain inventory of office supplies, beverages, and kitchen items.
• Coordinate repair needs with the Facilities team.
• Provide general administrative support including filing, copying, scanning, mailing, and data entry.

Reporting & Meeting Support:

• Update new exclusive listing activity and generate weekly and monthly reports.
• Attend trainings and sales meetings and prepare accurate meeting minutes for distribution.
• Support special projects as assigned.

Job Requirements:

• Bachelor's degree preferred; candidates without a degree may be considered based on relevant experience. Real estate brokerage experience preferred.
• 1+ years of administrative or customer servicefocused experience in a fast-paced environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Outstanding verbal and written communication skills.
• Highly organized, detail-oriented, and diligent.
• Professional demeanor with the ability to defuse difficult situations calmly.
• Ability to interact professionally with internal team members, leadership, agents, and clients.
• Flexibility to prioritize shifting needs and manage multiple tasks simultaneously.
• Ability to bend, stoop, walk, climb, and lift/carry items up to 20 lbs.

About Us

Through its New York City, Hamptons and South Florida brokerages, along with its rapidly growing affiliate network, Corcoran is home to more than 120 offices and more than 5,000 independent salespersons in key urban, suburban, and resort markets nationwide. Corcoran is a subsidiary of Anywhere Real Estate Inc.

Anywhere Real Estate Inc.?(NYSE: HOUS) is moving real estate to what's next. Home to some of the most recognized brands in real estate? Better Homes and Gardens Real Estate,?Century 21,?Coldwell Banker,?Coldwell Banker Commercial,?Corcoran,?ERA, and? Sotheby's International Realty, we fulfill our purpose to empower everyone's next move through our leading integrated services, which include franchise, brokerage, relocation, and title and settlement businesses, as well as mortgage and title insurance underwriter minority owned joint ventures. Anywhere supports nearly 1 million home sale transactions annually and our portfolio of industry-leading brands turns houses into homes in more than 118 countries and territories across the world.

At Anywhere, we are empowering everyone's next move your career included. What differentiates us is our scale, expertise, network, and unique business model that positions us as a trusted advisor throughout every stage of the real estate transaction. We pursue talent strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. We value our people-first culture, which thrives on empowerment, innovation, and cross-company collaboration as we keep moving the world forward, together. Read more about our company culture and values in our annual Impact Report.

We are proud of our award-winning culture and are consistently recognized as an employer of choice by various organizations including:

• Great Place to Work
• Forbes World's Best Employers
• Newsweek World's Most Trustworthy Companies
• Ethisphere World's Most Ethical Companies

Job Info

• Job Identification 4657
• Job Category Business Operations
• Locations 400 Royal Palm Way, Palm Beach, FL, 33480, US (On-site)
• Job Shift Day
• Brand The Corcoran Group
• Market Minimum Salary 26.44
• Market Maximum Salary 28.85
• EEO Statement EOE including disability/veteran
• Please Note At Anywhere, compensation varies by knowledge, skills, and experience. Bonuses, incentives and benefits, depend on the position
• Workplace ORA_ON_SITE