Executive Assistant

Job Summary The Executive Assistant is responsible for the organization and coordination of executive office operations, procedures, and resources to facilitate organizational effectiveness and efficiency. This position supports multiple senior executives at the level of VP and SVP. Location & Work Availability This position is Hybrid (4 days in office, 1 day remote), based at our corporate headquarters in Raleigh, North Carolina. Flexibility for occasional travel may be required. What you will do Calendar Management – coordinate and manage complex schedules, including meetings, events, and travel arrangements. Communication – serve as the primary point of contact for internal and external communications, distribute information, and act as interface between executives and other departments. File and Records Management – organize and maintain file systems, correspondence, and records, ensuring confidentiality. Meeting Coordination – prepare agendas, take minutes, schedule meetings, reserve conference rooms, and ensure equipment readiness. Special Projects and Events – oversee large meetings or events, coordinate marketing materials, food, venue, and logistics. Travel Arrangements – plan and book domestic and international travel, including flights, accommodations, and transportation, ensuring a smooth experience. Document Preparation – draft, edit, and proofread documents, presentations, and reports. Expense Management – process approvals on behalf of designated leaders, including travel, procurement cards, and purchasing requisitions. Office Management – oversee office supplies and equipment, use Service Now to request IT support, and maintain a well‑organized workspace. New Hire Support – confirm interview and onboarding appointments, assist with documentation, and create onboarding calendar. Visitor Management – greet visitors, direct them to appropriate contacts, and coordinate supplies. Qualifications High degree of professional independence. Strong communication skills and ability to maintain confidentiality. Independent problem analysis, critical thinking, assessment, and decision‑making skills. Excellent planning and organizational skills. Self‑motivated, initiative‑driven, with strong attention to detail and accuracy. Ability to multi‑task and work well on a team. Proficiency with Microsoft Office (Excel, Word, PowerPoint, Visio, Outlook) and the ability to learn other software. Certifications, Experience, & Education Certifications: None. Experience: 2‑4 years supporting multiple executives at VP or SVP level within a complex organization. Education: Bachelor’s degree or equivalent combination of education and experience. Equal Opportunity Employer Statement We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class. We comply with all applicable federal, state, and local laws. #J-18808-Ljbffr Advance Auto Parts