Executive Assistant

What You'll Be Doing Wake County's Public Health team is currently seeking a dynamic Executive Assistant with administrative support of senior leadership and customer service experience in a Public Health or Human Services setting that is ready to take their career to the next level! As the Executive Assistant you will have an opportunity to work and report directly to the Wake County Public Health Director. You will also support other members of the Executive Leadership team and manage department wide projects. In your new role your work will be confidential and sensitive in nature, ranging from general office support assignments to administrative duties requiring decision-making, judgement and tact. The Executive Assistant Maximizes Effectiveness By Accomplishing These Functions Create and maintain an organized filing system for electronic and hard copy documents and assist with managing and gathering documentation for accreditation and other required activities Assist the Public Health Director with problem‑solving issues related to administrative, policy/procedure clarifications, vendor selection, technology solutions, and others as assigned. Maintain office supply inventory Coordinate and maintain calendar invitations and logistics for all Public Health leadership meetings, attend meetings and take minutes as needed Assure Public Health leadership team follow‑through on urgent requests, upcoming deadlines, prepared for upcoming meetings, prompt to meetings Manage and monitor Public Health Director and other leadership team member's calendar – deconflict meeting times, ensuring information needed to attend meetings is prepared and disseminated Assure meeting materials are included in calendar items (agendas, email communications, web links, contact information, directions, etc.) Serve as Public Health Director liaison to internal and external partners Coordinate with other administrative staff assigned to Public Health Greet guests and customers, answer questions, appropriately direct inquiries Plan and organize logistics for meetings and events Serve as Human Resources liaison working closely with HR Business Partner Research and analyze data to develop reports, compile information from various spreadsheets, information requests and special projects, manage and track information flow, follow up with information that requires signature, answers, responses and written replies to ensure proper and timely action About Our Team At the heart of the Wake County Public Health department is a dedicated team of professionals committed to protecting and improving the health of our community. We bring together expertise in communicable disease control, environmental health, health education, school health, clinical services, and population health to deliver responsive and equitable services. With a shared mission of promoting wellness, preventing disease, and ensuring access to essential services, we work collaboratively with partners and residents to build a healthier, more resilient community for all of Wake County. Required The Basics (Required Education and Experience) High school diploma or GED Four years of administrative/office support experience Equivalent education and experience are accepted Please include ALL prior work experience on your application and resume. Beyond the Basics (Preferred Education and Experience) Strong preference: Administrative support and customer service experience in a Public Health or Human Services or related environment Strong preference: Four years or more administrative support and customer service experience (office management experience a plus) Bachelor's in Business Administration or related degree Proficiency with Microsoft Outlook Five years or more for supporting an Executive level type position Proven record of competence in time management, planning and problem solving Proficiency with Microsoft Office Suite (skills will be evaluated upon interview) How Will We Know You're 'The One'? Experience providing Executive leadership support Experience in government or health and human services settings Self‑directed, adaptable and attentive to detail Excellent verbal and written communication skills Able to provide anticipatory planning, guidance, and problem solving Initiative, independence, and able to complete projects without detailed instructions Knowledge of proper spelling, grammar, punctuation, and sentence structure to ensure that written materials are prepared and reviewed are complete, concise, and error‑free Ability to analyze written information to determine importance of correspondence Ability to use software programs in support of supervisor's report, presentations, and other types of communication Ability to maintain confidentiality and exercise discretion in handling information and materials Ability to be flexible in adapting to changes in priorities, assignments, and other interruptions which may impact pre‑established timelines for completing assignments Ability to utilize office equipment and other relevant technology (software and systems) to meet business needs (e.g. Microsoft Office, internet) About This Position Location: HSC Sunnybrook, Raleigh, NC 27610 Employment Type: Regular Work Schedule: Mon – Fri 8:30 am – 5:15 pm Hiring Range: 25.43–29.08 Market Range: 25.43–32.74 Please include ALL prior work experience on your application and resume. Posting Closing Date: 7:00 pm on 2/13/2026 What Makes Wake Great Home to the State Capital, Wake County is one of the fastest growing areas in the nation and the most populous county in the state, with more than 1.1 million residents. The County has received national and international rankings and accolades from publications such as Money, Fortune, and Time magazines as being one of the best places to live, work and play. The central location of the County allows for a short drive to the spectacular mountains or coast. Wake County Government is governed by a seven‑member Board of Commissioners, who are elected at‑large to serve two‑year terms. Wake County Government has a general operating budget of $1.874 billion, employs over 4400 employees, experiences minimal turnover, and is an award‑winning leader in wellness and technology initiatives; such as offering employees and covered spouses free access to the Employee Health Center. Wake County Government offers a wide range of training and development opportunities, a stable career in public service with a balance of work and family life, flexible work schedules and a competitive salary and benefits package. Equal Opportunity Statement Wake County provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Background Check Statement Position may require a background check that may include: criminal, credit, motor vehicle, education, and sexual offender registry or others based on job requirements. Unless required by state law, a record of conviction will not automatically exclude you from consideration for employment. Wake County Government is an Equal Opportunity Employer. Emergency Service Worker Statement In the event of an emergency, as determined by the County Manager or designee, participation in preparedness and response operations should be expected. Employee may be required to fill a temporary assignment in a role different from standard duties, work hours and/or work location in preparation for, during and after the emergency. Employee may also be required to participate in relevant exercises and regular preparedness training. #J-18808-Ljbffr Wake County