Administrative Coordinator

Job Description

Job Description

Job Title: Administrative Coordinator

Job Description

This Administrative Coordinator role provides front desk and general administrative support in a small, close-knit office. You will manage a variety of clerical tasks, support quoting and documentation processes, and serve as a welcoming first point of contact for visitors and callers. This position is ideal for someone who enjoys working with others, takes pride in staying organized, and is comfortable in a family-owned, non-corporate environment.

Responsibilities

• Prepare and send quotes by typing information from the existing system and ensuring accuracy and professional formatting.
• File a high volume of documents, including invoices, blueprints, and other paperwork, while maintaining organized and accessible physical records.
• Print and scan blueprints and other documents as needed to support daily operations.
• Monitor and order office supplies to ensure the office remains fully stocked and organized.
• Answer inbound phone calls, provide courteous customer service, and transfer callers to the appropriate person.
• Complete basic projects using Microsoft Word and Excel, such as creating documents, spreadsheets, and simple reports.
• Perform data entry tasks with strong attention to detail and accuracy.
• Provide front desk support by greeting visitors and creating a friendly, professional first impression.
• Assist with additional clerical and administrative responsibilities as needed to support the office team.

Essential Skills

• 1–3 years of clerical or administrative experience.
• Proficiency with Microsoft Word for creating and formatting documents.
• Basic proficiency with Microsoft Excel for simple spreadsheets and data entry.
• Strong filing skills, including accurate alphabetical filing and organization.
• Professional phone skills and experience providing customer service or communication via phone.
• Strong typing skills and accurate data entry capabilities.
• Attention to detail when handling documents, data, and administrative tasks.
• Experience with general administrative support, front desk duties, and customer support.
• Ability to order and manage office supplies effectively.
• Comfort working in a small, family-owned company environment.
• Friendly, people-oriented personality and enjoyment of working with others.

This is a Contract to Hire position based out of Warren, MI.

The pay range for this position is $20.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Warren,MI.

This position is anticipated to close on Jul 7, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.