Administrative Assistant, Main Office

Full Time Administrative Assistant - Main Office

Job Summary: Saint Anselm Catholic School is seeking a welcoming, organized,
and faith-filled individual to serve as the full-time Administrative Assistant facilitating
the many functions of the Main Office. These duties range from hospitality and visitor
management to managing student attendance and offering leadership to various
school communication efforts. As the first point of contact for students, parents, staff,
and visitors, the ideal candidate represents the school with professionalism, warmth,
and a commitment to Catholic values. Through engagement in the daily operations
of the school office, this position is a catalyst for the safe, positive, effective, and
efficient operations of the school.

Employees of Saint Anselm Catholic School support and uphold the philosophy of
Catholic education and the mission, vision, and core beliefs of Saint Anselm Catholic School. They act as witnesses to Gospel values by modeling the teachings of Jesus Christ, and they support and adhere to the Code of Conduct and policies and procedures of the school and Archdiocese of Detroit.

Job Responsibilities:
• Serve as the primary point of contact for the school office, greeting visitors and
answering phones in a professional and welcoming manner, maintaining
protocols of school security identified by the school
• Manage daily student attendance records and student and guest
sign-in/sign-out processes with accuracy
• Provide administrative support to the principal, teachers, and staff
• Maintain student files, records, and databases in accordance with school
policies
• Maintain student health records, including annual report submission to state
database and organization of forms/medication for school field trips
• Support students throughout the school day, including attending to students'
needs.
• Assist with school communications, including newsletters, emails, and
announcements
• Maintain a log of parent volunteers, including ensuring parent volunteers meet
necessary qualifications
• Manage lunch monitor schedule, including soliciting volunteers for vacancies.
• Monitor staff attendance, securing substitute teachers when needed
• Coordinate and support school events, meetings, and activities
• Handle incoming and outgoing mail, deliveries, and general office
correspondence
• Maintain collection of office supplies and ensure the office environment is
organized and efficient
• Assist with tuition records, forms, and other clerical tasks as needed
• Respond to parent inquiries and direct concerns appropriately
• Uphold confidentiality and professionalism in all interactions
• Support the school's mission by modeling Catholic values
• Perform all other duties as assigned

Preferred Qualifications:
• Prior office or administrative experience, preferably in a school setting
• High school diploma required; associate's or bachelor's degree preferred
• Willingness to support the mission of Saint Anselm Catholic School and
Catholic education
• Proficiency in office software (Google Workspace, Microsoft Office, student
information systems (FACTS or similar))
• Strong organizational, communication, and interpersonal skills
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment
• Experience handling confidential information with discretion
• Ability to work collaboratively with faculty, staff, parents, and parish
community

Physical Demands:
The physical demands described represent those that must be met by an employee
to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
• Sitting, standing, and walking for extended periods of time.
• Dexterity of hands and fingers to operate assigned equipment and a
computer keyboard.
• Hearing and speaking to exchange information in person and by phone.
• Reaching overhead and above shoulders to retrieve files and materials.
• Bending at the waist, kneeling, or crouching to file materials.
• The ability to occasionally lift and/or move up to 25 pounds.
• Seeing to read a variety of materials.

Work Environment:
This position is centered in an Indoor school office environment, in a team-centered
office. There is a constant need for multitasking and demand to flexibly support
interruptions and unexpected situations.

Application Process:
Interested applicants should submit the following materials: a cover letter, resume,
and a list of references to Mr. Brian Owens, View email address on click.appcast.io.

Saint Anselm Catholic School is an equal opportunity employer that makes
decisions regarding employment based on merit, qualifications, and abilities without
regards to race, color, national origin, or any other protected status.