Office Assistant
Axelon
Job TitleLocation: AmityvilleEmployment Type: Full-TimeResponsibilitiesAnswer incoming phone calls and assist current and prospective customers.Collect and enter customer and job information into Excel.Keep customer records up to date for estimates, booked jobs, and inquiries.Submit Certificates of Insurance (COIs) for jobs that require them.Email past customers every 15 days requesting reviews.Prepare daily paperwork for local and long-distance moves, including: Orders for ServiceBills of LadingStorage ContractsInventory FormsLabel and prepare direct mail advertisements for distribution.Track monthly storage charges and process customer credit card payments.Prepare storage confirmation letters and charge breakdowns for inbound storage customers.Track daily IFTA mileage for IRP trucks and maintain quarterly and annual mileage reports in Excel.Create and print labels for customer folders.Record cash receipts and office expenses in Excel.Monitor office inventory and reorder supplies as needed.Assemble estimate folders with all required materials for estimators.RequirementsMinimum 2 years of office administrative experienceMinimum 2 years of experience with Microsoft ExcelMinimum 2 years of experience with Microsoft WordFamiliarity with using a Type WriterStrong organizational and multitasking skillsExcellent communication and customer service skillsHigh attention to detail and accuracyAbility to work independently and prioritize tasksPreferred SkillsExperience using a CRM or office management software.Experience in the moving, transportation, logistics, or storage industry is a plus.
Vacancy posted 2 days ago
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