Estates Legal Administrative Assistant

LHH is partnering with a well-established client in seeking an experienced Legal Administrative Assistant to support attorneys and clients within its trusts and estates practice. This position is ideal for a proactive, highly organized professional who can manage competing priorities, produce accurate work, and provide dependable support in a busy, deadline-driven environment.

Find out if this opportunity is a good fit by reading all of the information that follows below.

Key Responsibilities

• Provide comprehensive administrative support to attorneys and clients within the trusts and estates practice.
• Maintain attorney calendars, contacts, appointments, conference calls, and critical deadlines.
• Coordinate in-person and virtual meetings, including room arrangements, technology, materials, and outside vendors.
• Prepare, revise, format, proofread, and finalize correspondence, agreements, memoranda, wills, trusts, and other legal documents.
• Assist with time entry, expense reports, billing review, invoice corrections, and related follow-up.
• Collaborate with the accounting team to address billing questions and ensure invoices are accurate and timely.
• Support new client and matter intake, including conflict checks, engagement documentation, and file creation.
• Organize meeting materials, agendas, presentations, and notes.
• Maintain departmental reports, trackers, and workflow records.
• Monitor court filings, practice deadlines, and attorney schedules.
• Assist with filings in Pennsylvania courts and other applicable jurisdictions.
• Create and maintain organized electronic and physical client files.
• Support client development activities, special events, and internal projects as needed.
• Provide backup assistance to other administrative team members.

Preferred Background

• High school diploma or equivalent required; college coursework or a degree is preferred.
• Previous legal administrative experience required.
• Trusts and estates experience is strongly preferred.
• Experience with legal documents, billing processes, court filings, and client intake.
• Strong proficiency with common office, document management, PDF, email, spreadsheet, presentation, and virtual meeting tools.
• Accurate keyboarding skills of approximately 60 words per minute or more.
• Pennsylvania Notary Public commission or willingness to obtain one.
• Excellent proofreading, formatting, transcription, organizational, and time-management skills.
• Ability to handle confidential information with discretion.
• Strong attention to detail and the ability to manage multiple deadlines.
• Professional communication and client service skills.
• Ability to work independently while contributing to a collaborative team.
• Comfortable learning new systems and adapting to changing priorities.
• Proactive, dependable, and committed to producing accurate, high-quality work. xhyhwjd

Anticipated salary range: $60K to $80K

Equal Opportunity Employer/Veterans/Disabled

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• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Full-time employment benefits include medical, dental, vision, term life insurance, short-term and long-term disability, additional voluntary benefits, commuter benefits, wellness plans, and reimbursement and retirement programs. Available paid leave may include paid time off, parental and holiday pay.