Accounting Operations Specialist

Accounting Operations Specialist

Location: San Francisco, CA (Onsite)

Compensation: $80,000 - $95,000

Position Summary

Bauer's Intelligent Transportation is seeking an Accounting Operations Specialist to oversee and execute important tasks in our day-to-day transactional accounting processes. This is a hands-on, high visibility role responsible for ensuring that billing, collections, accounts payable support, and customer account inquiries are handled accurately, efficiently, and with exceptional service.

The ideal candidate enjoys improving processes, solving problems, and working alongside the team while serving as a first point of escalation and support. This position reports to the Controller and plays an important role in maintaining the smooth operation of the accounting department. He or she interacts extensively with other departments, customers and vendors.

Essential Responsibilities

Billing & Accounts Receivable

• Ensure accurate, timely customer invoicing based on contracts and operational data.
• Partner directly with customers to answer billing questions and resolve account discrepancies.
• Lead collections efforts through proactive customer communication and payment tracking.
• Collaborate with Operations and Sales to quickly resolve billing issues and improve customer experience.

Accounts Payable Support

• Assist with day-to-day accounts payable operations to ensure timely and accurate vendor payments.
• Review employee expense reports and corporate credit card transactions for policy compliance.
• Serve as a first-level approver for designated AP transactions.
• Research and resolve vendor payment questions and invoice discrepancies.
• Support month-end close activities and help maintain accurate financial records.

Customer Service

• Deliver exceptional service to internal teams, customers, and vendors.
• Foster positive partnerships through responsiveness, professionalism, and clear communication.
• Handle confidential financial information with integrity and discretion.

Qualifications

• 3+ years of experience in accounting operations, accounts receivable, accounts payable, billing, collections in a similar high-volume accounting environment.
• Demonstrated success managing customer billing and collections.
• Excellent organizational and follow-up skills with strong attention to detail.
• Ability to prioritize multiple responsibilities in a fast-paced environment.
• Intermediate Microsoft Excel skills.
• Experience with ERP systems (NetSuite experience is a plus).
• Experience in transportation, logistics, professional services, or another high-volume transactional industry is preferred.