Real Estate, Construction and Design/Litigation Practice Assistant (Legal Assistant/Secretary)

Overview Stoel Rives LLP has an immediate opening for a Real Estate, Construction and Design/Litigation Practice Assistant in our Boise office. This position provides legal administrative support to attorneys in the Real Estate, Construction and Design, and Litigation practice groups. This position reports to the Office Coordinator. Essential Functions / Responsibilities Legal Document Preparation and Filing: Prepare template/shell pleadings; coordinate document production; revise, finalize, file and serve pleadings; revise and finalize commercial and real estate transactional documents; and facilitate recording of real estate documents with court recorder’s offices. Word Processing: Keyboard correspondence and simple to complex legal documents and forms from transcription, handwritten drafts, or notes; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; transcribe voice mail messages and attorney dictation; compare documents using document comparison software and produce redline comparison. Timekeeping and Billing: Enter, proofread, and close timekeepers’ time entries in billing software; review, proofread, distribute, and track prebills and client invoices; manage complex prebills, incorporate edits, and mail out client invoices as needed; research and resolve billing problems and questions from clients and accounting as needed; process expense reports and invoice disbursement requests. Client Service: Communicate with clients and outside counsel via phone and email; work with clients to obtain signatures on legal documents; coordinate client travel for in-person meetings and hearings; coordinate client holiday cards and gifts. Teamwork: Work with and provide coverage for practice assistant team during heavy workloads or absences; delegate and coordinate projects with support departments; assist coworkers and timekeepers with questions related to technology or firm procedure; participate in team meetings. File and Document Management: Scan, copy, fax, print, and organize documents; request and review conflicts reports; open new client/matters using the firm’s electronic records system; maintain electronic and physical files; retrieve documents from document management system and hard copy files; prepare and maintain notebooks; transmit voluminous electronic documents via secure file sharing website. Other Administrative Support: Maintain timekeepers’ calendars and monitor docketing deadlines; review documents and correspondence for important deadlines and information; maintain Outlook and Interaction contacts and working lists; distribute internal and external mail electronically and/or by hard copy; schedule meetings and coordinate reservations for conference rooms and lunches; track Continuing Legal Education (CLE) credits and prepare compliance reports to state bar associations; prepare and submit appropriate request forms for business development or professional development expense approval; answer phone calls and relay messages; arrange travel; update and maintain the practice group page on the firm’s intranet; comply with firm policies, including confidentiality and related issues. Essential Capabilities Keep personally identifiable information, personal health information, and attorney/client privileged information confidential; prioritize daily responsibilities and adapt as priorities change; coordinate resources to meet deadlines; perform multiple tasks in a high-pressure, fast-paced environment; maintain a calm, courteous, and professional demeanor at all times; be a proactive, efficient, and resourceful self-starter; take initiative and follow through; solve problems; work independently and in a team environment; maintain prompt, regular, and predictable attendance; have strong organizational, grammar, and proofreading skills; pay attention to detail; have outstanding interpersonal and client service skills; have clear, effective, and professional verbal and written communication skills; and be proficient in reading, writing, and verbal communication in English. Technical Knowledge: Accurately type 60+ wpm; proficiency in Microsoft Office; experience with law firm software such as iManage, Adobe Acrobat, Chrome River, Carpe Diem, Aderant, Intapp, Rendezvous, Visio, WestlawNext, Box, and InterAction is preferred. Education & Experience High school diploma or GED equivalent. At least three years of experience providing legal administrative support in the area of litigation, real estate, or construction defect. Certificate or college degree in administrative assistant, legal assistant/secretary, paralegal program, or related field (or equivalent experience) in lieu of one year of work experience. Familiarity with local state and federal court procedures and electronic filing is a plus; familiarity with real estate transactions is a plus; basic understanding of accounting is a plus. Normal Work Hours This is a hybrid position, non-exempt, and eligible for overtime compensation. Regular office hours are 8:30 a.m. – 5:00 p.m., Monday through Friday. Compensation & Benefits The pay range for this position is $49,000 – $102,000; base compensation may vary based on skills and experience. Stoel Rives provides a total rewards program including an annual discretionary bonus and comprehensive benefits (medical, dental, vision, life insurance, long-term disability, EAP, FSA, voluntary benefits, and retirement plan). A firm-contributed health savings account, pre-tax transportation/parking plan with a monthly subsidy, and other retirement contributions are offered. No recruiters please. About Stoel Rives Stoel Rives is a leading U.S. corporate and litigation law firm with offices in seven states and Washington, D.C., serving clients in the energy, natural resources, and broader business sectors. Learn more at #J-18808-Ljbffr