Receptionist

AP Professionals has partnered with a non profit organization located in Henrietta to assist them with securing top talent to join their organization! Are you someone who believes that meaningful work is about more than a paycheck? Our client is seeking a Receptionist who will serve as the welcoming face to create a positive experience for every employee, visitor, donor, volunteer, and community member they serve. Duties can include but are not limited to: greeting incoming visitors, answering phones, routing calls, taking messages, distribute incoming mail and prepare outgoing mail, federal express and UPS packages.

This role is ideal for someone who takes pride in building relationships, supporting a team dedicated to making a difference, and contributing to work that has a lasting impact. If you are passionate about helping others, enjoy creating a warm and professional environment, and want your daily work to support a greater purpose, we would love to meet you.

Responsibilities

1. Greeting all guests and creating an inclusive and welcoming environment.
2. Answer phone, route calls, take messages.
3. Maintains security by following procedures to sign in guests and by monitoring access to office area.
4. Manage and protect sensitive information, such as visitor logs, employee contact details, and internal communications. Ability to maintain a high level of discretion and integrity, especially when dealing with confidential information.
5. Field and manage e-mails, inquiries, and faxes.
6. Distribute incoming mail and packages.
7. Prepare postage on outgoing mail as well as Federal Express, United Parcel Service and local courier service deliveries.
8. Update and maintain all agency contact directories.
9. Distribute incoming faxes.
10. Schedule meetings as requested.
11. Maintain daily meeting schedule.
12. Maintain the cleanliness of the reception and foyer areas ensuring it is guest-ready.
13. Help with special events, projects and mailings as needed.
14. Other duties as assigned.

Education

High school diploma, Associate's degree preferred

Experience

Previous front desk reception experience