Building Maintenance Coordinator - Bay View

Job Description

Job Description

Ogden & Company, Inc. is looking to fill a Building Maintenance Coordinator position at one of our managed properties in the Milwaukee–Bay View area . The Building Maintenance Coordinator will be responsible for coordinating and overseeing the day-to-day maintenance needs of the property, with a strong focus on contractor coordination, preventative maintenance, property inspections, documentation, and communication .

The ideal candidate will have a general understanding of building systems and maintenance processes and will be comfortable coordinating contractors and service providers, monitoring ongoing work, identifying maintenance needs, and ensuring the property is maintained in a safe and orderly manner.

This is a full-time, 40-hour-per-week, onsite position , with 24/7 emergency on-call response responsibilities .

Essential Duties and Responsibilities

• Conduct daily inspections of all common areas of the building and grounds to identify maintenance, safety, security, and housekeeping needs.
• Coordinate and schedule routine and preventative maintenance services with contracted service providers.
• Coordinate contractors and vendors performing repairs, maintenance, inspections, and ongoing services at the property.
• Provide access to maintenance areas for vendors servicing common areas and owner equipment areas.
• Monitor contractor work to ensure scheduled services are completed and property standards are maintained.
• Assist with onsite coordination and procurement of bids for necessary repairs, capital projects, and ongoing services.
• Communicate maintenance needs and contractor recommendations to Property Management and the Association Board as appropriate.
• Maintain records of scheduled maintenance, completed work, inspections, service calls, and contractor activity.
• Create and maintain building maintenance manuals, service records, equipment information, and other property documentation.
• Maintain an organized preventative maintenance schedule for major building systems and equipment.
• Develop and maintain excellent working relationships with contractors, service providers, Property Management, and the BVT Board.
• Monitor building security and safety issues and coordinate appropriate response when issues arise.
• Assist landscaping and snow removal contractors with property access, coordination, and safety needs as necessary.
• Coordinate spring opening and winter closing of the pool.
• Maintain Certified Pool Operator (CPO) responsibilities, including pool testing twice daily from May through September, documentation, and chemical adjustments as needed.
• Coordinate pool-related maintenance and service needs with appropriate contractors.
• Oversee daily pool area conditions, including deck, chairs, grill area, and surrounding common areas, and coordinate cleaning or corrective services as needed.
• Monitor garbage and common area housekeeping needs and coordinate service as necessary.
• Supervise and coordinate daily/weekly cleaning of all common areas.
• Coordinate seasonal power washing of the garage in the spring and fall.
• Monitor building supply inventory and arrange for replenishment as needed.
• Provide professional, prompt, and courteous customer service and correspondence to homeowners regarding maintenance-related issues.
• Possess a basic understanding of electrical, HVAC, and plumbing systems sufficient to identify issues, communicate maintenance needs to contractors, and assist with coordinating appropriate repairs.
• Monitor building HVAC systems, including verification of boiler and chiller monitoring systems, and coordinate service when issues are identified.
• Perform basic troubleshooting and minor maintenance tasks when appropriate; however, the primary responsibility of the position is to identify, document, coordinate, and oversee maintenance needs rather than perform extensive hands-on repairs.
• Coordinate painting and common area maintenance projects, including hallways, woodwork, railings, doors, and exterior areas, with contractors or onsite personnel as appropriate.
• Perform other property maintenance coordination and administrative duties as assigned.

Qualifications and Skills

• • General knowledge of commercial or multifamily building maintenance and building systems.
  • Strong organizational and administrative skills with the ability to coordinate multiple vendors, projects, and service schedules.
  • Ability to identify maintenance issues and determine when a qualified contractor or service provider is needed.
  • Strong communication and customer service skills.
  • Ability to maintain accurate records, schedules, manuals, and maintenance documentation.
  • Ability to work independently while maintaining regular communication with Property Management and the Association Board.
  • Ability to establish and maintain professional relationships with contractors, vendors, homeowners, and Association representatives.
  • Certified Pool Operator (CPO) certification preferred. Training can be provided.
  • Basic understanding of electrical, plumbing, HVAC, and other common building systems.
  • Ability to respond to building emergencies and coordinate appropriate contractors or emergency services as needed.
  • Valid driver's license preferred.
    

Requirements:

• High School or equivalent 
• One-year or more of general property maintenance
• Focus on customer service with owners and guests

\nCompany Description

Established in 1929, Ogden & Company, Inc. is an independent boutique commercial real estate firm focused on delivering local market expertise, personalized service, and long-term client relationships. Our collaborative culture provides team members with direct exposure to meaningful transactions, mentorship opportunities, and professional growth within the commercial real estate industry.

Company Description

Established in 1929, Ogden & Company, Inc. is an independent boutique commercial real estate firm focused on delivering local market expertise, personalized service, and long-term client relationships. Our collaborative culture provides team members with direct exposure to meaningful transactions, mentorship opportunities, and professional growth within the commercial real estate industry.