Assistant Property Manager

Come join our growing team! If you are looking for a rewarding role with opportunities for growth at a company that values integrity, innovation, and teamwork, look no further! Barkan Management Company is a leading property management firm serving over 200 residential communities across 8 states, with regional offices in Boston and Washington D.C. Founded in 1964, we have over 50 years of experience in real estate, specializing in community association and multi-family management, encompassing market rate and affordable housing. Our team of over 800 talented professionals shares a commitment to delivering unparalleled service, maintaining the highest quality standards, and exceeding client expectations. Join us as we continue to redefine the standards of excellence in property management! JOB SUMMARY: Assist the Property Manager with all on-site operations. General Responsibilities include but are not limited to: PERFORMANCE EXPECTATIONS: Job duties and responsibilities are to be completed systematically (daily, weekly, monthly, as the item requires). If a task cannot be completed in the given timeframe, the Property Manager must be informed promptly or immediately as circumstances warrant. Perform job efficiently, correctly and promptly; adhere to Barkan's policies, rules and procedures. Exercise appropriate judgment and discretion to limit necessary supervision or direction from your supervisor; and be professional, polite and courteous to owners, residents, vendors, co-workers, and others encountered in connection with work. Administration: Remain current with knowledge of Yardi. Assist in carrying out rent collection policy in accordance with collection policies established by sending out delinquency notices on the 11th day of every month. Occupancy Enter eligible applicants on the waiting list within one week or receipt. Immediately, send the necessary correspondence to applicants that are not eligible. Update waiting list once a year and maintain waiting list with qualified applicants. Send Applications within 24 hours of receipt of request. Process all applications to include the full processing of 3 applications for each income category including verification of income, landlord references, background checks, etc. to be ready for move-in. Prepare paperwork for move in/outs. Meet with qualified applicant, review move-in paperwork and complete move-in. Send all required notices to residents and process recertification, as per required HUD schedule and guidelines. Handle all security deposit administration. Process move-outs, including timely security deposit returns. Subsidy Programs Organize and maintain unit files and ensure such organization at all times. Notify Manager of rent changes with Voucher Holders. Send notices to residents for recertification 120 day in advance. Conduct initial, interim and annual re-certification to comply current HUD guidelines. Run EIV report (at move-in, annual, monthly and quarterly) as required by HUD. Prepare all special claims to be submitted within 30 days of move-in and posted to HAP within 30 days of receipt of approval. Process and reconcile HAP requests/Tracs. Maintenance/Physical Plant Assist the property manager in inspecting all units annually. Assist property manager to inspect and approve readiness of turnover units, and maintain records of maintenance activity. Input into Yardi work orders reported as needed. Create miscellaneous logs for recordkeeping (i.e.: turnover, improvements, etc). Care and maintenance of key fob. Financial Charge resident accounts accordingly in Yardi for additional receivables due. Research any subsidy payments that are delinquent. Responsible for processing invoices in Payscan within one week of receipt. Process security deposit refunds/forfeits and all security deposit interest. Prepare Replacements Reserve requests. Maintain vendor files in organized manner according to the company's compliance policy. Assist in preparing the annual operating budget. Resident Relations Foster and ensure quality based and professional service to residents and clients alike. Prepare all lease violation notices and assist manager as necessary in legal action. Assist in enforcing rules & regulations and lease provisions. Assist in handling resident issues. General Responsibilities: Answer phones, handle visitors and resident traffic. Open all mail. General filing. Coordinate and ensure proper maintenance of office equipment including telephone, copier, fax, computers and other like office machines. Order office supplies as needed. Maintain maintenance on-call schedules and provide daily information with answering service. Record work order and ensure timely response to same. Barkan Companies is an equal opportunity employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. #J-18808-Ljbffr