Administrative Assistant

Administrative AssistantLawPay Range: $22.92 - $25.76/hr. | $47,632 - $53,585 annual compensationThe City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.The Fort Worth City Attorney's Office is a collegial team of legal professionals providing excellent legal service to the City of Fort Worth. As an in-house legal department, we practice in a wide range of civil and criminal law on behalf of and for the City, including general counsel, litigation, and prosecutorial areas. Local government is the form of government that is closest to the people, and working for a well-managed city like Fort Worth gives meaning and purpose as you see the direct and positive impact your work has on improving the community.The City Attorney's Office places strong emphasis on mentorship and career development. We highly value diversity and work-life balance, and we consistently strive to be a respectful and supportive workplace with a great culture.An Administrative Assistant position is available with the City of Fort Worth City Attorney's Office. This position provides key administrative and legal administrative support to the City Attorney, three Deputy City Attorneys, and the department. In addition to supporting the management team, the position serves in several department-wide roles, including Payroll Coordinator and Medical Records Custodian, and coordinates attorney Continuing Legal Education registrations and related travel in accordance with City policies and procedures.Minimum Qualifications:Associate's degree from an accredited college with major course work in Business Management, Public Administration, Business Administration or related fieldFour (4) years of clerical and administrative experienceThe Administrative Assistant - job responsibilities include:Provides administrative and legal administrative support to the City Attorney's Office management team and department, including coordinating day-to-day administrative activities and responding to requests for assistanceManages calendars, schedules meetings, coordinates appointments, and assists with meeting preparation and other scheduling needs for assigned members of the management teamPrepares, drafts, formats, reviews, and processes correspondence, reports, City Council materials, presentations, and other legal and administrative documents, as neededCoordinates department travel and training, including registrations, travel authorizations, transportation and lodging arrangements, required documentation, and travel-related expenses and reimbursementsPerforms fiscal and purchasing responsibilities, including requesting purchase orders, processing invoices, reconciling purchasing-card transactions, and other departmental expendituresServes as the department's Medical Records Custodian, assisting with FMLA and other medical-related leave processes, receiving and maintaining confidential medical documentation, and coordinating with Human Resources as neededServes as the department's Payroll Coordinator and performs payroll and timekeeping functions, including reviewing and processing payroll information, researching discrepancies, and coordinating corrections as neededParticipates in special projects as assignedPerforms other duties as requiredAdheres to assigned work schedule as outlined in the Department and City attendance policies and procedures; ensures all behaviors comply with the City's Personnel Rules and RegulationPreferred Qualification:Experience managing multiple calendars, coordinating meetings, and balancing competing priorities and deadlinesExperience with payroll, timekeeping, purchasing, travel, or other fiscal and administrative processesPrevious administrative experience in a municipal or other local government environmentWorking Conditions and Physical Demands:Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motionsSedentary Work – Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are metCriminal Justice Information Systems (CJIS) Background Check:Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A Misdemeanor Conviction, Class B Misdemeanor Convictions in the last 10 years, Class A Misdemeanor Deferred Adjudication, Class B Misdemeanor Deferred Adjudication in the last 10 years, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and ALL Family Violence Convictions regardless of classApply Now! Come be part of something special in Fort WorthConditions of Employment:The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.