OFFICE COORDINATOR

Office Coordinator

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome.

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Sponsorship for Employment The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something biggersomething that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview Under direction, independently receives and evaluates complex licensing applications and supporting documents. Applies extensive knowledge of the Department's data base system and coding specification by inputting data to identify the applicant, their educational background, any certifications of licensure in another jurisdiction, work experience, internships, and a variety of other data to verify compliance with a variety of licensure statutes, administrative rules, policies, and procedures. Applies general knowledge of licensure acts, agency operations, and administrative rules by explaining or clarifying licensure requirements and administrative rules. Provides back-up for superior, including composing and typing, routine correspondence, organizing and maintaining filing systems, greeting visitors, opening and sorting mail, answering the phones, and responding to inquiries. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

State of Illinois Benefits Health, Life, Vision, and Dental Insurance 12 weeks paid maternity/paternity leave Pension Plan Vesting at 10 years for Tier II Full 20-year retirement awards free health insurance during retirement Deferred compensation and other pre-tax benefits programs Paid state holidays, 12-14 days annually 3 paid Personal Business Days annually 12 Paid Sick Days annually (Sick days carry over year to year) 10-25 Days of Paid Vacation time annually (10 days in year one of employment) Personal, sick, and vacation rates modified for 12 hour work schedules (as applicable) Employee Assistance Program and/or mental health resources

Essential Functions Under direction, independently receives and evaluates complex licensing applications and supporting documents. Applies extensive knowledge of the Department's data base system and coding specification by inputting data to identify the applicant, their educational background, any certifications of licensure in another jurisdiction, work experience, internships, and a variety of other data to verify compliance with a variety of licensure statutes, administrative rules, policies, and procedures. Applies general knowledge of licensure acts, agency operations, and administrative rules by explaining or clarifying licensure requirements and administrative rules. Provides back-up for superior, including composing and typing, routine correspondence, organizing and maintaining filing systems, greeting visitors, opening and sorting mail, answering the phones, and responding to inquiries. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications Requires knowledge, skill and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience. Requires the ability to keyboard accurately at 30 wpm.

Preferred Qualifications Prefers at least four years of experience working in a professional office environment. Prefers at least two years of experience reviewing documentation and determining eligibility based on predetermined criteria/rules. Prefers at least two years of experience conducting customer service via phone, email, or in person.

Conditions of Employment Requires the ability to pass an agency conducted background check. Statement of Economic Interest: This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest.

Work Hours: Monday-Friday 8:30am-5:00pm Headquarter Location: 320 W Washington St, Springfield, Illinois, 62767 Work County: Sangamon Agency Contact: View email address on click.appcast.io Posting Group: Office & Administrative Support