AP SPECIALIST

Job Description

Job Description

We are looking for an AP Specialist to join a mission-driven nonprofit organization in Las Vegas, Nevada. This position plays an important role in supporting purchasing and accounts payable operations by helping ensure transactions are processed accurately, on time, and in accordance with internal policies and funding requirements. The ideal candidate brings strong attention to detail, sound judgment, and the ability to work collaboratively across departments while maintaining organized financial records.

Responsibilities:
• Manage purchase requisitions and purchase orders from initial review through final processing, confirming approvals and budget availability before orders are released.
• Maintain vendor files and assist with supplier setup activities to keep records accurate, complete, and compliant with organizational standards.
• Review invoices for accuracy, assign proper general ledger coding, and enter payables into the accounting system in alignment with nonprofit and grant-related guidelines.
• Reconcile purchasing documents by comparing purchase orders, invoices, and receiving records to identify issues and prevent payment errors.
• Execute vendor payments through approved methods such as check runs, electronic payments, procurement cards, and employee reimbursement processes while following internal controls.
• Work with vendors and internal teams to resolve billing, receiving, and purchase order discrepancies so that transactions are cleared promptly.
• Support account reconciliations, month-end close tasks, accrual preparation, and documentation needed for audits and financial review.
• Oversee annual 1099 preparation, validate tax-related vendor data, and address reporting exceptions to support accurate filings.
• Respond to supplier questions regarding payment activity and provide timely follow-up on routine accounts payable matters.
• Follow procurement policies, financial procedures, grant compliance standards, and mandated reporting obligations, while assisting with additional duties as assigned.• High school diploma and at least 3 years of experience in accounts payable, procurement support, or a related finance function.
• Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint.
• Strong Excel skills, including data sorting, filtering, chart creation, and use of pivot tables for analysis and reporting.
• Experience working with accounting or ERP platforms such as Sage Intacct, Microsoft Dynamics 365 Business Central, or NetSuite.
• Knowledge of accounts payable processes, financial recordkeeping, and payment posting with strong attention to accuracy.
• Ability to manage multiple priorities, maintain organized documentation, and communicate effectively with vendors and internal stakeholders.
• Associate degree in Accounting, Finance, or a related discipline preferred.
• Experience supporting organizations that serve individuals with disabilities is preferred.