Accounts Receivable Specialist

Accounts Receivable Specialist

We're not just hiring; we are building a world better than we found it, supporting those who serve the common good, assisting those who are most vulnerable, and helping keep our communities safe. We are seeking an experienced Accounts Receivable Specialist to join our Buffalo, New York team. In this role, you will support the Finance Department by ensuring timely and accurate billing, proactively managing collections, and maintaining customer account integrity. This role plays a key part in optimizing cash flow, minimizing credit risk, and supporting strong customer relationships.

Accountabilities Include:

• Manage customer accounts to ensure timely payment.
• Post cash receipts.
• Execute structured collections strategies for past-due accounts.
• Maintain detailed documentation of all collection activities and communication.
• Collaborate with customers to resolve payment issues.
• Support new customer set up and credit approval processes.
• Monitor account payment trends and identify potential credit risks.
• Investigate and resolve billing discrepancies, short payments, and account disputes.
• Coordinate with Project Management, Customer Service, Sales, and Operations teams to resolve payment issues.
• Process adjustments, including credits and write-offs.
• Generate and issue customer invoices in a timely manner.
• Validate billing against contracts, pricing schedules, and customer agreements.
• Ensure all invoices are complete, accurate, and compliant with company policies.
• Maintain accurate customer data, including billing details, contacts, and payment terms.
• Foster customer accounts payable relationships.
• Generate and distribute customer account statements.
• Generate reports as necessary.
• Assist with the month-end close and provide audit support.
• Perform other duties as assigned.

Requirements for Success:

• Bachelor's degree in accounting or business, or equivalent relevant work experience.
• Demonstrated ability to identify and solve issues involving processes and procedures.
• Knowledge of business and accounting workflow.
• Ability to exercise the highest level of confidentiality and integrity.
• Professional self-starter who is reliable, flexible, proactive, resilient, organized, and punctual.
• Computer skills to include understanding basic computer manipulation, managing computer files, word processing, using spreadsheets and databases, creating presentations, finding information, and communicating.
• Excellent written and verbal communication skills to effectively express ideas and information.
• Ability to thrive both independently and in a team environment.
• A high level of commitment to customer satisfaction.
• Basic math computation skills to include addition, subtraction, multiplication, division, percentages, and fractions.
• Ability to follow policies, processes, and procedures.
• Effective use of the Microsoft 365 suite of products.
• A high level of attention to detail in completing tasks with accuracy, thoroughness, and consistency.
• Demonstrated attention to detail and commitment to task in completing assignments with quality outputs.

What We Do and Who We Are:

Ronco is a technology company providing critical communications technology, installation, and support to the federal government, healthcare organizations and primary education institutions. Please see our website at ronco.net – Our Solutions – Managed Services to learn more about what we do. Founded in 1965, we are a third-generation family-owned and operated organization headquartered in Buffalo, New York, with multiple locations operating along the East Coast. Our footprint includes a local commitment to customers in New York, Pennsylvania, North Carolina and South Carolina.

Why Choose Us:

In return for your commitment and valuable contributions to the Company, Ronco offers a friendly working atmosphere, competitive compensation, and benefits (Medical, Dental, Vision, HSA, FSA, Life Insurance, Disability, Accident Insurance, Critical Illness Insurance, Hospital Indemnity Insurance, a generous 401(k) match, nine paid Holidays, Sick Pay, and Paid Time Off), on the job training, and opportunities for promotion. The expected salary for this position ranges from $42,200.00 to $62,200.00. Long Tenured: Not to brag, but our team rocks! With an average employee tenure of 11 years, our experience authenticates our capabilities. In addition, we are staffed with talented professionals who gauge their success based on our customers. And we do know how to let our hair down and have a serious bit of fun.

Vendor Credentialing: This role may require you to meet vendor specific credentialing requirements to visit customer sites as a condition of your continued employment. These requirements vary based on the respective healthcare, educational, state, or federal customer and may include vaccinations, additional background checks, additional drug testing, and any other type of criteria as specified by the customer.

Drug Free Workplace: Ronco is a drug-free workplace. Employment is subject to passing a drug test.

Equal Opportunity Employer: Ronco is an Equal Opportunity Employer. Only resumes that include your most recent experience/position will be considered.