Accounts Payable Specialist

Job Description

Job Description

Job Title: Accounts Payable Specialist

Location: Buffalo, NY

Hire Type: Direct Hire

Pay Range: $24.00 - $25.00/hour

Work Type: Full-time

Work Model: Onsite

Work Schedule: Monday – Friday, 8:30am – 4:30pm

Recruiter Contact: Luisa Beaton | View phone number on us.fitly.work | View email address on us.fitly.work

Nature & Scope:

Positional Overview

The Imagine Group is recruiting for an Accounts Payable Manager on behalf of our client, a leading provider of industrial safety products and workplace solutions in Buffalo, NY dedicated to helping businesses maintain safe, compliant, and productive work environments. With a strong focus on quality, customer service, and reliable distribution, the organization partners with clients across a variety of industries to deliver trusted personal protective equipment, safety supplies, and related services.

In this role you will be responsible for processing vendor invoices, reconciling statements, and preparing timely and accurate payments while ensuring compliance with company policies and accounting procedures. You will maintain vendor records, resolve invoice discrepancies, assist with month-end closing activities, and collaborate with internal departments and suppliers to support efficient financial operation.

Role & Responsibility:

Tasks That Will Lead to Your Success

• Process a high volume of vendor invoices accurately and efficiently.
• Prepare vendor payments via check and ACH.
• Complete daily payment approvals through Positive Pay.
• Generate and distribute payment reports to associated organizations.
• Investigate and resolve invoice discrepancies by partnering with Receiving and Purchasing teams.
• Analyze and reconcile Goods Received, Not Invoiced (GRNI) reports.
• Maintain accurate vendor files and documentation.
• Ensure timely and accurate processing of accounts payable transactions.
• Assist with additional accounting and administrative duties as assigned

Skills & Experience

Qualifications That Will Help You Thrive

• Associate degree in Accounting, Finance, Business, or a related field preferred.
• 2–5 years of Accounts Payable or related accounting experience.
• Experience processing high-volume invoices.
• Proficiency with Microsoft Office, particularly Excel.
• Experience with ERP or accounting software; Positive Pay experience is a plus.
• Strong attention to detail and organizational skills.
• Excellent problem-solving and communication abilities.
• Ability to prioritize tasks, meet deadlines, and thrive in a fast-paced environment.
• Comfortable working collaboratively with individuals across multiple departments and personalities.