EA - Executive Business Partner - Remote PT Hours

Job Description

Job Description

Executive Business Partner (EBP) - Contract
Position Summary LHH Recruitment Solutions is seeking a highly organized, proactive, and strategic Executive Business Partner (EBP) to support our clients senior leadership within the organization. This role serves as a trusted partner to executive stakeholders, providing high-level administrative, operational, and project support that enables leaders to focus on key business priorities. The ideal candidate thrives in a fast-paced, dynamic environment, demonstrates exceptional judgment and discretion, and has a proven ability to manage complex schedules, coordinate executive communications, and navigate competing priorities. Success in this role requires strong relationship-building skills, attention to detail, and the ability to anticipate executive needs before they arise. Location: Remote (United States or Canada) Working Hours: Must be available to support executives during Pacific Time (PST) business hours. Travel Requirements: Approximately 10% travel, including attendance at leadership meetings, offsites, and company events up to two times per year. Position Type: Contract 12 Months | Full-Time | 40 Hours per Week Compensation: Pay Rate: $50.00 - $58.13 per hour Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
Day-to-Day Responsibilities

• Manage and optimize complex executive calendars, balancing competing priorities and ensuring executives are focused on critical business initiatives.
• Coordinate domestic and international travel arrangements, including airfare, hotel accommodations, transportation, itineraries, and expense reporting.
• Schedule and facilitate leadership meetings, quarterly business reviews, team meetings, and cross-functional stakeholder sessions.
• Prepare meeting materials, agendas, briefing documents, presentations, and follow-up communications.
• Track action items, deadlines, and key deliverables to ensure organizational priorities remain on schedule.
• Serve as a central point of contact for executive communications and stakeholder engagement.
• Partner with leaders to manage shifting priorities and respond quickly to changing business needs.
• Coordinate virtual and in-person team events, leadership offsites, and company-sponsored meetings.
• Support special projects and strategic initiatives from planning through execution.
• Maintain a high level of confidentiality while handling sensitive business information and executive matters.

Key Responsibilities

• Provide strategic administrative and operational support to senior executives and leadership teams.
• Manage complex calendars and scheduling across multiple stakeholders, time zones, and business functions.
• Coordinate executive travel logistics and expense management while ensuring seamless execution.
• Facilitate communication between executives, team members, and cross-functional partners.
• Drive accountability by tracking decisions, action items, and project milestones.
• Support leadership meetings through agenda development, meeting logistics, documentation, and follow-up.
• Identify process improvement opportunities that enhance executive effectiveness and operational efficiency.
• Partner closely with Executive Business Partner peers and business leaders to ensure alignment across the organization.
• Anticipate executive needs, resolve issues proactively, and remove obstacles that impact productivity.
• Assist with budget tracking, vendor coordination, and administrative business operations as needed.
• Support organizational initiatives, employee engagement activities, and leadership events.

Required Qualifications

• 3+ years of experience supporting Vice Presidents, senior executives, or leadership teams in a fast-paced corporate environment.
• Demonstrated expertise managing complex executive calendars and competing priorities.
• Experience coordinating domestic and international travel arrangements.
• Strong project coordination and organizational skills with the ability to manage multiple workstreams simultaneously.
• Proven ability to handle highly confidential and sensitive information with discretion and professionalism.
• Exceptional verbal and written communication skills.
• Strong stakeholder management skills with the ability to build relationships across all levels of an organization.
• Ability to work independently, exercise sound judgment, and make decisions in ambiguous situations.
• Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides), Zoom, Slack, and Microsoft Office applications.
• Strong attention to detail, problem-solving skills, and commitment to operational excellence.

Preferred Qualifications

• Previous experience as an Executive Business Partner, Executive Assistant, or Senior Administrative Professional supporting VP or C-level leaders.
• Experience working within a technology, software, SaaS, or high-growth organization.
• Knowledge of executive operating rhythms, strategic planning cycles, and business operations.
• Experience with budget management, procurement processes, or vendor coordination.
• Background supporting remote and globally distributed teams.
• Experience planning executive offsites, leadership summits, and large-scale team events.
• Ability to anticipate business needs and proactively develop solutions with minimal direction.

Pay Details: $50.00 to $58.00 per hour

Search managed by: Jason Timothy

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.