Administrative Assistant to ACE Extended Day Programs- Internal Only

Admin Asst to ACE Extended Day Program

Exemption Status: Nonexempt/At-Will Reports to: Extended Day Program Coordinator/Director of Student Support Services Pay Grade: D6 Dept./School: SOSA Family Engagement Center-Extended Day Programs Dept. Calendar Days: 226

Primary Purpose: Provide secretarial support and office management skills that will ensure the proficient operation of the 21st Century ACE grant.

Qualifications: Education/Certification: High school diploma or GED Special Knowledge/Skills: Highly proficient in keyboarding, word processing and maintaining files Excellent interpersonal, organizational and communication skills Strong mathematical skills Ability to initiate and complete projects and programs Ability to communicate effectively (verbal and written) Bilingual ability in English and Spanish preferred Experience: Three years experience in an office setting preferred

Major Responsibilities and Duties: Reception and Phones Receive and direct incoming calls, take reliable messages, and route to appropriate staff. Receive, sort, and distribute mail, messages, documents, and other deliveries. Maintain inventory of supplies and equipment. Process delivery of warehouse orders. Maintain physical and computerized files for grant management and documentation. Assist in compiling, maintaining and updating program procedures. Maintain communication with select vendors, contracted services, and partners on behalf of the grant. Perform routine bookkeeping tasks, including file management, inventory, and equipment. Prepare purchase orders and payment authorizations. Assist and monitor department budgetary matters. Monitor and process personnel time records, including leave requests and reports Perform clerical duties relating to personnel and confidential matters.

Other: Provide clerical assistance as needed including assisting with the scheduling of appointments. Compile, maintain, and file all reports, records, and other documents as required. Maintain confidentiality. Follow district safety protocols and emergency procedures. Perform other job-related duties as may be assigned by Extended Day Coordinator or designee.

Supervisory Responsibilities: None

Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: May work prolonged or irregular hours Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Position Funding: This is a grant funded position. There is no guarantee for future employment beyond the completion of the grant after the 2025-2026 school year. Funding Source: TEA Approved Funding: 265 - 21st Century Grant (100%)

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

The Harlandale Independent School District does not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, age, disability, military status, genetic information or on any other basis prohibited by law. An Equal Opportunity Employer