Paralegal

Job Description Job Description Job Summary This position is for a highly motivated and exceptionally organized Paralegal within a fast-paced legal environment. This hybrid role is essential to the success of our practice, providing a full range of support to attorneys in both pre-litigation and litigation phases. The ideal candidate is a proactive problem-solver with strong technical skills and a client‑focused attitude. You will be responsible for a blend of paralegal and legal assistant duties, managing case files from inception through resolution. Core Responsibilities Administrative & Client Support Answer and screen incoming phone calls, acting as a professional first point of contact for clients, opposing counsel, and courts. Handle, process, and distribute all incoming/outgoing faxes and mail. Serve as a key point of contact for clients, providing non‑legal status updates and gathering necessary information. Perform conflict checks for all potential new matters. Open new client matters and maintain physical and electronic files in accordance with firm standards. Case Management & Development Maintain and meticulously update the firm’s case management software with deadlines, contact information, case status, and notes. Manage and maintain attorney calendars, including scheduling appointments, calls, and critical case deadlines. Draft and send letters of representation to clients, opposing counsel, insurance carriers, and healthcare providers. Obtain, track, and follow up on all case‑related records, including medical bills/reports, employment records, police reports, and insurance information. Draft detailed medical summaries and chronologies. Acknowledge and track liens from providers, insurers, and government agencies (e.g., Medicare/Medicaid). Assist attorneys with the preparation and assembly of settlement demand packages. Litigation & Discovery Assist with drafting initial pleadings, including Summons, Complaints, and Answers. Coordinate service of process for summonses, complaints, and subpoenas. Draft outgoing discovery, including Form Interrogatories, Special Interrogatories, Requests for Production of Documents, and Requests for Admission. Prepare "skeletons" for discovery responses, coordinate the collection of responsive documents and information from the client, and prepare final responses. Organize and Bates stamp document productions (both incoming and outgoing). Review and analyze discovery responses from other parties, identifying deficiencies and assisting with "meet and confer" correspondence. Prepare and issue deposition and records subpoenas. Schedule depositions, mediations, and hearings, including coordinating with all parties, court reporters, and videographers. Prepare and serve Notices of Deposition (NODs) and other hearing notices. Set up and manage remote appearances (e.g., via Zoom or court‑specific portals). Motion, Trial, & Case Resolution Assist with drafting notices of motion and declarations; prepare and organize motion exhibits. Assist with trial preparation, including the creation of exhibit binders, witness lists, and trial binders. Coordinate and communicate with expert witnesses to schedule, obtain reports, and prepare expert designations. Prepare, serve, and electronically file various legal documents in state and federal courts (e.g., OneLegal, File&Serve, CM/ECF). Negotiate lien reductions with medical providers and insurers. Prepare and file CMS‑related documents and declarations. Draft settlement agreements, releases, and Requests for Dismissal. Prepare final distributions/disbursement schedules and corresponding check letters for clients and providers. Handle all file‑closing procedures, including archiving documents and returning original materials to the client. Qualifications & Skills Experience: 5+ years of experience as a paralegal in a civil litigation environment with a focus in personal injury, medical malpractice, and/or WC subrogation. Education: Paralegal Certificate or equivalent combination of education and experience. Technical Skills High proficiency in Microsoft Office Suite (Word, Outlook, Excel). Experience with case management software (Practice Panther is a plus). Proficiency with PDF software (e.g., Adobe Acrobat) for Bates stamping, redacting, and exhibits. Experience with state and federal e‑filing portals is required. Core Competencies Exceptional organizational skills and meticulous attention to detail. Strong written and verbal communication skills. Ability to manage multiple priorities, meet deadlines, and work effectively under pressure. Proactive and resourceful, with the ability to work independently and as part of a team. Understands and maintains strict confidentiality. #J-18808-Ljbffr