Proposal Coordinator for Tech Company in Dulles, VA

Proposal Coordinator for Tech Company in Dulles, VA

Management Applications, Inc., a leading provider of Managed IT Services and Network Design and Implementation is seeking a Proposal Coordinator to support marketing endeavors and provide office support. This position will work remotely and may eventually offer opportunities for limited travel. Please visit our company website to learn more about MAI at

Please submit a resume and salary requirements to be considered.

Job Responsibilities

• Coordinate proposal development, editing and response, with careful attention paid to proposal requirements, regulations, formatting and deadlines.
• Conduct final proposal editing. Print and professionally bind proposals for shipping. Ship proposals for receipt before strict deadlines.
• Aid in marketing research, bid sourcing and business development.
• Company website administrator (via Wix), file system administrator (via Dropbox) and company calendar administrator.
• Act as point of contact for customer correspondence and other business operations.
• Develop written materials discussing the company's aptitudes and capabilities, past performance, technical solutions, technical staff expertise and implementation or transition plans.
• Procure necessary business documentation such as licenses, certificates of insurance, small business certificates and certificates of authority to conduct business.
• Establish memberships and vendor registrations.
• Schedule and participate in conference calls with product companies, future and present customers.
• Participate in contract closing duties, such as meeting coordination, document handling etc.
• Interact with future and present customers as needed during bid processes and contract durations.
• Recruit, pre-screen and interview technical staff. Perform light human resource duties upon hiring.

Qualification Requirements

Four-year degree from an accredited institution.

At least 2 years of experience working as an administrative assistant, office manager or in a marketing/development position.

Ability to work in a fast paced, multi-deadline driven environment.

High-level organization skills and solid professional communications skills required.

Above average editing skills and ability to research and write about unfamiliar topics.

Previous experience working remotely preferred.

Previous experience working in the information technology industry a plus.

Job Application Instructions:

To be considered for this positions please submit a resume (2 page max.) and your minimum salary requirements. YOU MUST SUBMIT YOUR MINIMUM SALARY REQUIREMENTS. RESUMES WITHOUT MINIMUM SALARY REQUIREMENTS WILL NOT BE CONSIDERED.