Administrative Coordinator

Job Description

Job Description

We are looking for an Administrative Coordinator to support daily operations and help maintain organized, responsive administrative services in Long Beach, California. This Long-term Contract position is ideal for someone who can manage communications, scheduling, and event-related coordination with professionalism. The role requires strong attention to detail, sound judgment, and the ability to keep multiple priorities moving efficiently in a fast-paced setting.
Responsibilities: Respond to inbound phone, email, and walk-in inquiries in a timely and detail oriented manner Schedule client meetings and prepare/distribute supporting materials, including agendas and related documents Provide general administrative support to the department as needed Maintain financial records, assist with reporting and tracking, and serve as a point of coordination with the finance team Update profit and loss information and support departmental recordkeeping Review contracts for completeness before submitting to leadership Communicate with clients regarding billing and invoicing Represent the venue/property at meetings and events as needed Coordinate event-day logistics, including setup, load-in, breakdown, and strike Arrange event security and accommodate special event requirements Support must be eligible to work in the U.S. and partnership initiatives, including fulfillment activities Identify and research new business and event opportunities Help foster strong community relationships and outreach efforts Provide team support and coordination across event-related activities Perform additional responsibilities as assigned by management• At least 2 years of experience in administrative coordination, office support, or a related role. Strong written and verbal communication skills Ability to manage multiple projects and priorities in a fast-paced environment Strong problem-solving skills and the ability to work independently Excellent organization, planning, and project coordination abilities Proven ability to build and maintain detail oriented, dependable working relationships Strong attention to detail and commitment to accuracy Collaborative approach and ability to work effectively with cross-functional teams Flexibility to work evenings, weekends, and occasional holidays Proficiency with Microsoft Office, including Word, Outlook, and Excel