Operations and Facilities Administrator

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Operations and Facilities Administrator Matthews, NC, US 30+ days ago Requisition ID: 1132 We are seeking a highly organized, proactive, and versatile Operations & Facilities Administrator to support operations, buying, facilities, and retail administration. This hybrid role ensures smooth day-to-day business operations, efficient purchasing and inventory management, well-maintained facilities, and excellent retail support. The ideal candidate thrives in a fast-paced retail environment and can juggle multiple responsibilities with professionalism and initiative. Key Responsibilities: Operations & Buying Support: Assist with daily operations and administrative tasks for operations and buying teams. Support purchase orders, vendor communications, and product information management. Monitor inventory levels, prepare replenishment reports, and assist with seasonal planning and promotions. Maintain organized records of purchase orders, invoices, and contracts. Coordinate cross-functional communication and support team workflows. Retail Administration Support: Provide administrative support to retail locations, including sales reporting, and communications. Help track retail performance metrics, sales reports, and inventory discrepancies. Ensure smooth communication between corporate operations and retail teams. Facilities Management & Supply Fulfillment: Oversee day-to-day operations and maintenance of all company facilities, including offices, retail locations, and warehouses. Conduct regular inspections to identify maintenance needs, safety hazards, or compliance issues. Manage vendor and contractor relationships for maintenance, repairs, renovations, and capital projects. Supervise facilities staff or coordinate third-party service providers. Ensure compliance with safety regulations, including OSHA and local building codes. Coordinate ordering, stocking, and fulfillment of supplies f or office, retail, and warehouse operations. Maintain inventory of essential operational supplies and ensure timely delivery to locations. Track supply usage, manage budgets, and identify cost‑saving opportunities. General Administrative & Team Support: Maintain records, prepare reports, and assist management with operational, retail, or facilities‑related decisions. Coordinate meetings, travel, and other administrative needs ofBuying/Retail team when required. Respond promptly to operational, retail, or facilities emergencies. Recommend and implement process improvements to increase efficiency and reduce risks. Qualifications: 3+ years of experience in operations, retail administration, buying support, or facilities management. Strong organizational, problem‑solving, and multitasking skills. Knowledge of building systems, maintenance practices, and safety regulations. Experience with supply ordering, inventory tracking, and fulfillment processes. Proficient in Microsoft Office; experience with retail systems (ERP/POS) preferred. Strong written and verbal communication skills. Ability to manage multiple priorities in a fast‑paced retail environment. Team‑oriented mindset with proactive problem‑solving and initiative. Preferred Skills: Experience in fashion, footwear, or retail environment. Familiarity with purchase order systems, vendor management, and retail operations. Supervisory experience with facilities or operations staff. Knowledge of retail reporting metrics, store operations, and merchandising processes. #J-18808-Ljbffr Jaizai Investment Inc