Executive Assistant to Chief Legal & Administrative Officer

Executive Assistant To The Chief Legal & Administrative Officer

BKV Corporation is a dynamic values?driven company with expertise in upstream unconventional oil and gas investments, and production. We believe our focus on visionary strategy, efficient execution and high-performing teams are key to creating long-term sustainable value and growth.

BKV Corporation is an equal opportunity employer. We value diversity and base all employment decisions on qualifications, merit and business need.

The Executive Assistant to the Chief Legal & Administrative Officer at BKV is responsible for managing the Officer's calendar, handling communication, coordinating meetings and travel, and assisting with projects and organizational tasks, particularly those focused on the Legal Department. The Executive Assistant acts as the primary point of contact between the executive and internal and external stakeholders, representing the executive's interests and priorities.

This role works to achieve operational targets under minimal supervision. The ideal candidate must have the ability to influence others by explaining facts, policies and practices, and must exhibit a high degree of trustworthiness and discretion. This is a great role for someone who wants to truly partner with their executive and that department. Demonstrates integrity, accountability and transparency; upholds BKV standards, values and culture.

Typical job responsibilities of the Executive Assistant to the Chief Legal and Administrative Officer include:

• Manage calendars, schedule appointments, and prioritize the executive's time.
• Handle phone calls, emails, and other correspondence, filtering important communications.
• Prepare and edit documents, presentations, and reports for meetings or presentations.
• Organize complex travel itineraries, including flights, hotels, and transportation.
• Ensure travel arrangements align with the executive's needs and preferences, including last-minute changes.
• Schedule, organize, and coordinate internal and external meetings, ensuring all logistics are in place.
• Prepare agendas, take minutes, and follow up on action items.
• Ensure executive is well-prepared for meetings, with necessary documents or briefings.
• Act as the main point of contact between the executive and other staff, clients, or stakeholders.
• Respond to inquiries on behalf of the executive, drafting responses when appropriate.
• Manage the Legal and Contracts Review email inboxes and delegate review assignments within the Legal department as required.
• Maintain organized and secure legal files, contract repositories, and document retention systems in accordance with company policy and legal requirements.
• Review for accuracy, code and process for payment of all invoices received by the Legal department.
• Manage and maintain the budget for the Legal department
• Review, analyze and when necessary, obtain approval for vendor Insurance Variance Requests.
• Assist with compliance-related reporting, audits, and internal controls as needed.
• Prepare status updates, help organize resources and follow up with team members.
• Organize and maintain important files, contracts, and documents.
• Ensure that confidential information is handled appropriately, following company policies.
• Handle expense reports for executive.
• Perform other duties as required.

Required skills:

• Ability to make quick, informed decisions, especially when the executive is unavailable.
• Skilled at managing time-sensitive activities and balancing executive priorities.
• Ability to act in the best interests of the executive without breaching trust or confidentiality.
• Demonstrated experience working with legal documents, contracts, and confidential material.
• Understanding of basic legal terminology and processes.
• Proficient in Microsoft Office and job-related applications. Uses insights from digital tools to improve performance.
• Ability to thrive in a dynamic fast-paced environment.
• Ability to work independently and as part of a team.
• Advanced interpersonal, collaboration and communication skills.
• Demonstrated attention to detail, organization and prioritization skills.
• Demonstrated cognitive and problem-solving skills.
• Growth mindset with a demonstrated ability to innovate, embrace change and have grit.

Education & experience:

• Associate or bachelor's degree preferred.
• A minimum of 5 years' experience as an Executive Assistant to a C-level executive
• Previous experience supporting a CLO, General Counsel or supporting Sr. Partners at an AMLaw 100 law firm is a plus
• Familiarity with contract management systems, document management tools, and esignature platforms a plus.
• Previous experience supporting an executive at a company of 500-1000 is a plus
• Previous experience supporting an executive at a publicly traded company is a plus

Physical demands / working conditions:

• This position is based out of the BKV Office in Denver, Colorado. Position is hybrid depending on weekly priorities and events.

Work environment:

• Primarily office-based with standard business hours; extended hours may be required depending on business needs. May occasionally be exposed to distracting noise while sharing office space with others.

Physical demands:

• Ability to sit for extended periods of time.
• Ability to operate a computer, telephone, and other office equipment.
• Ability to occasionally lift, carry, push, or pull up to 25 pounds.
• Ability to communicate effectively, both verbally and in writing.

Compensation: Base Pay: $70,000 $128,000