Accounting Assistant

Accounting Assistant

Expanding international distribution company is looking to add an Accounting/Office Assistant. This is a newly created position due to growth with the company in their South Charlotte office. Logistics experience is a big plus. This person should be extremely proficient in Quickbooks with an in-depth knowledge of AR and AP.

This position is located in South Charlotte, NC with an hourly pay range of $25-27/hr. This is a contract to hire position.

Duties

• Enter Commercial Invoices in QuickBooks
• Assist with accounts receivable, billing and accounts payable
• Prepare Declaration of Manufacturing forms
• Prepare Allocation worksheets for necessary shipments
• Send required docs to customer, clearing agent and trucker
• Send original Bills of Lading (BOL) via FedEx to SSL or freight forwarder
• Keep customer information spreadsheet updated and current to include employee changes, trucker changes, etc.
• Keep Shipment requirement spreadsheet updated and current

Purchase orders and Pro Forma Invoice processing

• Prepare and send Sales Confirmation to customers

Track deliveries and invoice customers using QuickBooks, entering data for each invoice in appropriate spreadsheets

• Monthly Sales Register
• Shipment requirement
• Shipment allocation sheet
• Consignment spreadsheets
• Warehouse spreadsheet
• Calculate current import duty charges and update Duty Spreadsheet

Experience and Skills Required:

• 3+ years' experience with QuickBooks
• 3+years' experience in office administration
• 2 years of accounting operations experience
• Logistics experience is a big plus
• Ability to work independently with customers, truckers, shipping lines, etc.
• Organizational and coordination abilities
• Excellent communication, interpersonal skills with team orientation
• Ability to work well in a fast-paced environment
• Should be Computer-savvy with ability to work on MS Office specifically Excel
• Knowledge of QuickBooks

Key Skills / Words:

Administrative Billing Accounts receivable Accounts payable Office Assistant Quickbooks Accounting Administration

Bachelor's Degree Requirement: No