Commercial Lease Administrator

Kids Empire Lease Administrator

Kids Empire is one of the fastest-growing indoor playground brands in the United States, with 110+ locations and rapid expansion underway. As the company scales nationally and internationally, accurate lease administration, financial compliance, and disciplined data management are critical to supporting new site development and long-term operational success.

Role Overview

The Lease Administrator serves as the primary custodian of the company's commercial lease portfolio, ensuring that lease data is accurate, complete, and compliant from site selection through park opening and ongoing operations. This role partners closely with Real Estate, Finance, Legal, Operations, and external brokers and landlords to maintain clean lease records, track critical milestones, and support ASC 842 lease accounting requirements.

This position is ideal for a detail-oriented professional who thrives in fast-paced growth environments and enjoys owning lease data end-to-end.

Key Responsibilities

• Lease Abstraction & Database Management
• Review commercial lease agreements, amendments, exhibits, and related legal documents
• Track SNDA redline and manage Estappel version controls
• Abstract key lease terms including rent schedules, CAM provisions, escalation clauses, tenant improvement allowances, signage rights, and expiration dates
• Maintain accurate lease records within lease administration systems such as Leasecake and other internal tracking tools
• Ensure lease data remains current throughout the full lifecycle of each location and changes are clearly communicated with key stakeholders
• Financial Administration & Reconciliations
• Coordinate and approve rent, CAM, utility, and operating expense payments in partnership with Accounting
• Review and reconcile annual CAM and operating expense true-ups
• Identify billing discrepancies and work with landlords and property managers to resolve issues
• Support lease-related accruals, adjustments, and audit requests
• Produce accurate reports, site analysis and other analytics as requested
• Critical Date & Obligation Tracking
• Track key lease milestones including:
• Lease commencements and expirations
• Renewal and termination options
• Permitting, delivery conditions, and contingency deadlines
• Tenant improvement and landlord work obligations
• Maintain multiple trackers and dashboards to ensure no missed deadlines or financial penalties
• Compliance & Reporting (ASC 842)
• Support compliance with ASC 842 lease accounting standards by maintaining accurate lease data and documentation
• Assist Finance with lease schedules, audit support, and reporting requirements
• Ensure consistency between lease abstracts, accounting records, and executed agreements
• Broker, Landlord & Legal Coordination
• Act as a liaison between internal teams, landlords, brokers, and legal counsel
• Extract lease language to support signage briefs, broker communications, and operational needs
• Respond to lease-related inquiries from Accounting, Operations, and leadership
• Support dispute resolution related to lease interpretation or billing issues
• Support operations with utility transfers and locating

Technical Skills

· Strong proficiency in Microsoft Excel (e.g., tracking tools, formulas, conditional formatting).

· Comfortable with Google Workspace (Docs, Sheets, Drive).

· Experience with lease administration software such as Leasecake (preferred)

· Ability to work with financial and lease data to identify errors, trends, or discrepancies.

· Basic understanding of accounting processes related to invoicing, payments, and reconciliations.

· Familiarity with ASC 842 lease accounting concepts (preferred)

Education & Experience

· Bachelor's degree in Real Estate, Business, Finance, or a related field (preferred)

· 3+ years of experience in lease administration, commercial real estate, property management, or legal support

· Experience supporting multi-site or rapidly growing portfolios strongly preferred

Mindset

• Exceptional attention to detail and data accuracy
• Strong organizational and deadline-management skills
• Solid understanding of commercial lease terminology and structures
• Clear, professional communication with internal and external stakeholders
• Ability to manage multiple priorities in a fast-moving environment
• Curious, proactive, and business-oriented
• Strong attention to data accuracy and reliability
• Eager to own impactful projects and work closely with leadership

Location & Timezone

· Must be based in US (Any time zone)

· Remote role with periodic travel to corporate office in NYC

Salary/Benefits

· $60,000-$90,000 depending on experience

· Medical/Dental/Vision

· PTO

· Life Insurance, Voluntary Accident and Hospital policies

· Recreational Discounts

· Pet Insurance

· 401k

· Employee Discount

Kids Empire is an Equal Opportunity Employer and do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law.