Accounting Assistant / Contract Administrator
Rochester Structural LLC
Rochester Structural LLC is a Structural Steel Fabricator and Erector that has been in business since 1982. Recently we purchased a building and property located at 1071 Route 31 in Macedon, NY 14502. All office staff are located at the newly remodeled Macedon location. What we are looking for?: Someone who wants an opportunity working for a great employer. The position of Accounting Assistant / Contract Administrator has lots of opportunity for growth. Full disclosure, the company has grown (doubles in size in the last 10 years) approximately 50 employees +/- based on the season and anticipate more growth with adding the 2nd location in Macedon,NY The Vice President of Finance & Human Resources (myself, Peter Bohrer) has been with the company for 18+ years. What use to be a on person job is now a 2 person job. So this position will work closely with me. Job Duties: Accounting side: Hands on A/P, A/R , bank reconcilations, Year end working with CPA firm for annual review and preparation of financial statements. Payroll - including Certified payrolls Communicating with internal staff ( Project Managers and President/Owner) externally with Customers (primarily via email) Change Orders, Proposed Change Orders, Sending Contracts, getting monthly pencil copies of billings approved by PMs and Customers. Learning and preparing force account billings. Sending required documentation to Customers before contract work can start (getting insurance certs from our insurance agent, sending 10 hour OSHA card copies , drug test results (if required) ) etc. Required skills: Willing and able to work . On Time and regularly Detail Oriented. (everyone makes mistakes, we are human. But, able to learn and not make the same mistakes over and over) Excellent Communication Skills Must have the written and verbal skills to be professional. Be proficient in Word, Excel, AI like ChatGPT is a plus. *** Be organized. This is critical. Willing to learn, grow and hopefully stay with our company long term. Again this position has the potential to be what you make of it....Maybe one day you aspire to be the VP of Finance & HR for Rochester Structural. We are a close knit family type of company. Casual work environment. (Jeans and t-shirt attire) #J-18808-Ljbffr Rochester Structural LLC
- Optimax Systems, Inc. in Ontario, NY, is seeking a part-time Accounting Assistant (20-24 hrs/week, 9am-2pm, A-shift) to join our onsite... ...payable, cash receipts, and supporting monthly inventory and administrative tasks. Ideal candidates have at least two years of...SuggestedPart timeFlexible hoursShift work
$20 - $25 per hour
...Time Ontario, NY, US Salary Range: $20.00 To $25.00 Hourly Accounting Assistant Fully Onsite Part-time (20-24 hrs/week); A-shift, 9am-2... ..., Department of Defense Trade Controls, and the Export Administration Regulations. Learn more about the ITAR here. To meet export...SuggestedHourly payPermanent employmentPart timeWork at officeFlexible hoursShift work- ...Contract AdministratorRalliant Law & Compliance is seeking a Contract Administrator with strong commercial contracting experience, legal operations skills, and sound judgment to support customer, partner, supplier, and other business-facing agreements. This role will review...SuggestedPermanent employmentContract workWork at officeLocal area3 days per week
GEMS INC
Fairport, NY2 days ago - Rochester Structural LLC is seeking an Accounting Assistant / Contract Administrator to support the finance team in Macedon, NY. The role includes hands-on accounts payable and receivable, bank reconciliations, year-end prep with the CPA, and payroll tasks including certified...SuggestedContract work
- HTI Technology in Farmington, NY seeks a Buyer/Planner to ensure material availability for sales and the production schedule. You will forecast demand, manage inventory, coordinate with suppliers, and support procurement activities across functions. The role is salaried...Suggested
HTI Technology
Farmington, NY4 days ago $500 per month
...automation and value-add distributor in Ontario, NY, is a fast-growing company and has an excellent opportunity for a part-time Purchasing Assistant. CS Automation is ISO 9001 Certified and provides an excellent opportunity offering room for advancement in a stable and friendly...Part timeRelocation packageTramec Sloan LLC
Ontario, NY4 days ago- ...Accounts Payable / Accounts Receivable SpecialistJoin One of the Fastest-Growing Automotive Groups in the RegionVan Bortel Automotive... ...and resolve billing discrepanciesGeneral Accounting & Administrative SupportMaintain organized filing and recordkeeping systemsAssist...Work at officeLocal area
Van Bortel Ford
East Rochester, NY4 days ago - ...General Code, Rochester, NY Reports To : Accounting Manager FLSA Code: Exempt... ...Payroll Analyst is responsible for payroll administration, payroll analysis, accounting support,... ...end, and year-end close activities. Assist in the development of budgets,...Worldwide
General Code Enterprises, LLC
Walworth, NY3 days ago - Global Point Sourcing Solutions in Farmington, NY seeks a Buyer/Planner to ensure material availability and align procurement with sales and production schedules. You will forecast, manage inventory, coordinate with suppliers, and support engineering changes while maintaining...
$21 - $24 per hour
Accounts Receivable & Collections Specialist – Day Shift (Farmington, NY) $21–$24/hr Full Time Full Benefits Stable Day Schedule What We Offer $21–$24/hr based on experience Full medical, dental, vision, and life insurance 401(k) with company match...Weekly payFull timeWork at officeLocal areaDay shiftLeonard's Express
Farmington, NY1 day ago$24 - $32 per hour
...currently seeking a full-time Legal Administrative Assistant to provide direct administrative support... ...environment. This role supports contract review, negotiation, execution, and record... ...and documentation between legal, accounting, HR, project management, business development...Full timeContract workTemporary workWork at officeFlexible hours- Villager Construction Inc. seeks an experienced Assistant Controller to lead day-to-day accounting operations, including AP/AR, payroll, HR, IT, and asset management, reporting to the Controller. You will drive accurate financial reporting, strengthen internal controls...
- FIDES is seeking an experienced Contract Negotiator with a focus onBusiness & Financial to support a leading health system client in the Mid-Atlantic region. This consulting role is ideal for a seasoned professional with deep expertise in financial and business negotiations...Contract workRemote work
- FIDES is seeking an experienced Contract Negotiator focused on business and financial aspects to support a health system client in the Mid-Atlantic region. This 6-month contract involves structuring, negotiating, and finalizing IT-related agreements from a business perspective...Remote jobContract work
$22 - $28 per hour
...MM module and has a complete functional grasp of its impact on Accounts Payable, General Ledger, and ORM.Demonstrates aptitude for... ...inventory systems, inventory management, and effective supplier and contracting strategies.Is understanding and supportive of Thompson Health’...Full timeTemporary workLocal area- Tectonic is seeking a full-time Legal Administrative Assistant to support the General Counsel. The role includes managing contract reviews, ensuring compliance, and performing office management tasks in a fast-paced consulting environment. The ideal candidate will be highly...Full timeContract workWork at office
- ...reimbursement.Opportunities for employee learning and development.Come work for an essential business! We put an emphasis on A.R.T = Accountability, Respect, Trust!What Does RDSolutions Require?At least 18 years of age.High school diploma, or equivalent.Smartphone with...Extra incomePart timeFlexible hoursShift work
RD SOLUTIONS INC
Newark, NY1 day ago - ...confirmation.Maintain and update order promise dates regularly.Assist in resolving any pricing discrepancies with vendors.Provide... ...Education and Experience:Preferred bachelor's degree in business administration, supply chain management, or related field.3-5 years relevant...Work at officeLocal area
GEMS INC
Fairport, NY1 day ago $90k - $130k
...those suppliers on a regular basis • Drive material strategies in PFEP (Plan for Every Part)/VMI (Vendor Managed Inventory) and contract adherence • Review KPI performance with team members. Hold regular 1 on 1's • Review scorecard, identify actions, follow...Full timeContract workLocal areaShift workCreation Technologies
Newark, NY4 days ago$25 - $31 per hour
...confidentiality across complex client accounts. Provide guidance to other... ....ResponsibilitiesPayroll Administration: Execute end-to-end payroll... ...compliance with client contracts, internal standards, and external... ....Support Tax Filings: Assist with the preparation, validation...Work at officeLocal areaRemote workPaylocity
Pittsford, NY21 hours ago$62.35k - $88.43k
...~ Associates or Bachelor's degree in Accounting or Business ~5+ years of experience... ...knowledge of payroll regulations, benefits administration and compliance. ~ Experience with... ...employment opportunity and require special assistance or an accommodation to apply due to a...Currently hiringWork at officeLocal areaShift workGorbel
Victor, NY2 days ago- ...Accounts Payable SpecialistThe Accounts Payable Specialist at The Arc Ontario supports... ...my agencyEducational AssistanceEmployee Assistance ProgramAccess to a Fitness Center in the... ...' Degree in Accounting or Business Administration and over one year of accounting and office...Weekly payFull timeWork at officeLocal areaFlexible hours
The Arc Ontario
Canandaigua, NY2 days ago $22.7 - $27.54 per hour
...NY and is not eligible for relocation assistance. Job Summary The Payroll Specialist prepares... ...payroll responsibilities, including account reconciliations, taxable fringe benefit... ...balancing, and multi-state garnishment administration. Responsibilities Payroll Processing...Hourly payPermanent employmentFull timeSecond jobH1bWork at officeLocal areaRelocation packageFlexible hoursCooperVision
Victor, NY1 day ago- ...Accounts Payable SpecialistAs an Accounts Payable Specialist at John W. Danforth Company, you'll have a direct impact on our business... ...records and the general ledger.• Provide support during audits and assist with month-end closing activities.• Build and maintain positive...Work at officeFlexible hours
EMCOR Group
Victor, NY1 day ago $5,000 per month
...available) • PTO, Vacation, 10 Paid Holidays • 401(k) with Company Match • Medical, Dental & Vision Insurance • Employee Assistance & Referral Programs What You'll Do (Field-Based - Limited Office Reporting!) You'll represent GoNetspeed directly in local...Base plus commissionFull timeWork at officeLocal areaRelocation packageGoNetspeed
Macedon, NY21 hours ago- ...a highly experienced Program Manager (PM) to lead the execution and delivery of a large-scale, high-visibility federal government contract. In this role, you will be the primary point of contact for the government customer and technical stakeholders, taking full ownership...Contract work
$64.98k - $108.33k
...Responsibilities ~ Support the procurement of materials, components, equipment, and services from approved suppliers. ~ Assist with preparing requests for quotation, issuing purchase orders, and confirming supplier pricing, delivery dates, terms, and...Permanent employmentTemporary workPart timeFor contractorsInternshipParker Hannifin Corporation
Marion, NY2 days ago- ...knowledge, skills, and ability required.) Education/Licensure/Credentials Required: ~ Bachelor's degree in Business Administration, Supply Chain Management, or Logistics or related equivalent combination of education and experience Experience...Full time
HTI Technology
Farmington, NY4 days ago $20.67 - $29.52 per hour
...confidentiality across client accounts. Client Communication:... ...Responsibilities Payroll Administration: Execute end‑to‑end payroll... ...ensure compliance with client contracts, internal standards, and external... .... Support Tax Filings: Assist with the preparation, validation...Hourly payFull timeWork at officeLocal areaRemote work- Paylocity in the United States is seeking a Payroll Associate to deliver white-glove support across payroll processing, HR data management, and client inquiry resolution. This is a 100% in‑office role at one of our U.S. office locations (Meridian, ID; Rochester, NY; or ...Work at office
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Accounting Assistant / Contract Administrator. Be the first to apply!
