Accounts Payable Coordinator

Olson Kundig is a design practice founded on the ideas that buildings can serve as a bridge between nature, culture and people, and that inspiring surroundings have a positive effect on people’s lives. The firm’s work can be found across the globe, with projects as wide-ranging as huts to high rises, homes - often for art collectors - to academic, cultural, and civic projects, museums and exhibition design, places of worship, creative production, urban design, and interior design.

We are currently seeking an Accounts Payable Coordinator who will be responsible for providing general accounting support to the Finance team. To succeed in this role, you will be maintaining digital and paper accounting files, tracking credit card transactions and processing employee reimbursements, regularly collecting and processing vendor invoices as well as organizing all billing backup for client invoices. This role will collaborate with internal teams to deliver exceptional results within specified deadlines.

The selected candidate is expected to work regularly in Seattle, Washington, where 0% of travel is expected.

Primary Responsibilities:

• Executes and maintains the Accounts Payable accounting files :

• • Receives and scans documents including credit card receipts, employee expense reports, petty cash receipts, and trade/consultant invoices.
  • Maintains and files digital documents.
  • Files paper documents in storage cabinets and reviews contents routinely to maintain storage guidelines, purging when necessary.

• Manage the corporate credit card and expense report process:
  • Reconcile company card transactions and expense reports to ensure proper coding and receipts are uploaded.
  • Prepare credit card and expense report transactions upload to accounting system with proper coding.
  • Generate reports on spending patterns and program compliance for management.
  • Train employees on company card and expense policies and provide support to card holders for technical or process questions.
• Assist with processing incoming vendor invoices:
  • Collects digital and paper copies of vendor invoices.
  • Ensures proper coding for invoice entry into accounting system.
  • Researches and resolves vendor inquiries in a timely manner.
• Prepares mileage log and reproductions for monthly client billing.
• Acts as back-up to the Accounts Payable Specialist.
• Supports the accounts payable team with additional tasks to assist in month and year-end closing activities and completes other special projects and administrative assignments as requested.
• Supports the management of the firm’s travel program.
• Additional duties and projects as assigned or necessary.

Must Have:

• Education : Two-year degree in Accounting or closely related field, or equivalent years of experience
• Experience : Minimum 1 year of experience working with accrual-based accounting. Or similar role with equivalent work experience
• Digital Literacy :
  • Intermediate proficiency : MS Excel, Web Browser usage, and ERP system(s)
  • Beginner proficiency : MS Word, MS Outlook, MS PowerPoint

Nice to Have:

• Experience with Deltek Vision or other Accounting ERP systems management and reporting
• Experience in architecture, design, engineering, construction, or creative environments

What can you expect from us?

• A creative work environment and colleagues who are collaborative, creative, and challenging
• Opportunity to grow professionally
• Check our culture page to learn about life at Olson Kundig

Equal Opportunity & Pay Transparency
Olson Kundig is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, gender, age, religion, marital status, military or veteran status, citizenship, sexual orientation, gender expression or identity, national origin, disability, genetic information, or any other basis prohibited by law. Applicants with disabilities may request reasonable accommodations at any point in the employment process.

In compliance with Washington State’s Equal Pay and Opportunities Act (RCW 49.58.110), Olson Kundig provides transparent compensation information in all job postings. For this position based in Seattle, Washington, the annual salary is between $65,000.00 and $70,000.00. Final salary decisions are made based upon the extent and relevance of the candidate’s experience, as well as internal equity and external market factors.

In addition to a dynamic and creative culture, Olson Kundig provides a generous benefits package that includes 16 days of paid time off, paid holidays, health plan, 401k match, bonuses, profit-sharing plans for qualified positions, a monthly travel subsidy for public transportation, and more.

 

All applicants must be legally authorized to work in the United States without sponsorship and must already possess long-term work authorization.