Sales Administrative Assistant

Raymond West Administrative AssistantRaymond West is looking for an Administrative Assistant to join our Sales team! The Sales Administration Assistant (SAA) provides administrative support to a select team of Raymond West Sales Account Managers (AMs) in the execution of product sales. This will include performing data entry and data management using Raymond West business systems. The SAA will assist in entering and managing customer data using the Raymond West Customer Relationship Management (CRM) system, and the SAA will do the same using Vsimple to assist in processing sales orders. In addition, the SAA will create products to provide for customers such as sales quotes and other sales documents. The SAA will be expected to communicate with other departments in Raymond West vendors, and customers to both provide information and gather information.The Sales Administrative Assistant reports to Raymond West Director of Sales (DoS) who is responsible for the Sales Administrative Assistant training, development, workload management, and personnel administration. SAAs are expected to be flexible and capable of providing overtime support. The Sales Administrative Assistant 's flexibility is necessary in meeting the schedule and time-critical requirements of their supported AMs. The DoS will determine the duty location for the SAA, and most likely the Sales Administrative Assistant will be located at the DoS's home branch. This will facilitate management and training of the SAA. However, the DoS may direct an alternate branch when establishing the SAA position. The SAA position will require limited travel to meet with their AMs or supported customers.Raymond West is committed to providing our customers with end-to-end warehouse solutions. We bring you our industry-leading expertise in lift trucks, racking, conveyor, dock and door, rentals, parts, and service. Our customers trust us to provide the right supply chain solutions and services to keep their businesses up and running.Duties and Responsibilities:Provide administrative support to a team of assigned Account Managers in entering sales information in Raymond West business systems, preparing documentsEnter and manage customer and opportunity data in CRM Create customer sales opportunities in CRMCreate New Truck quotes in CRM.Create VSimple records of projects in CRMMaintain accuracy of an AM's CRM dataRecord activities and notes in CRMUpdate addresses in CRMEnter contact info in CRMRequest CRM accounts be EA ActiveCreating new accounts in CRMEnter and manage sales order data in Vsimple Create sales orders in VSimpleDraft Quotes for AM review to include but not limited to rental quotes, service contracts, catalog item quotesCommunicate with other Raymond West departments to gather or provide information on sales orders and customer queries. Including but not limited to finance, sales coordination, service, parts, and shops.Email proposals to Account Managers for Account Managers to edit/revise prior to presenting to clientCommunicate with Vendors to request vendor quotes and gather order status updatesFacilitate transportation processesSend and receive all paperwork to the customer, vendor, or other Raymond West departments as directed by the AMs.Required Skills/Abilities:Ability to learn various business systems and accurately enter and manage data related to customers and sales ordersExcellent written and verbal communication skillsExcellent Organizational Time Management skillsProficient in Microsoft Office Suite, Adobe and similar softwarePerform data accurate data entry into various business systemsAbility to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.Ability to communicate effectively with customers, vendors, and other Raymond West departments.Must be able to maintain effective working relationships with employees, Co-workers, and Managers in other departmentsMust be willing to work off-hours as specific needs dictate and willing to assume more responsibility as required.Education/Experience:Preferred: Bachelor's degree with 1 year of administrative experienceAccepted: High School diploma with 2 years of administrative experienceTravel Requirement:10% travel (4 hours a week) of local travelMust possess a valid driver's license, as driving is an essential function of this position, and alternative transportation methods are not feasible due to time or cost constraints.Must be able to be insured by Raymond West.Physical Requirements:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.The position is desk-bound, and work is performed in an officeProlonged periods of sitting at a desk and working on a computerSpecific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focusOccasionally required to climb or balance and stoop, kneel, crouch, or crawlOccasionally required to lift and/or move up to 25 poundsWorking Hours:Weekdays (Monday through Friday), 8 a.m. through 4 p.m. The applicant can expect to provide up to 10 hours of overtime a monthPay Range:The hourly range for this position is $24.00 - $30.00. The specific pay offered to a candidate may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location.Qualified candidates must be able to pass a pre-employment physical and drug screen.Raymond West provides medical, dental, vision, 401k with company match, flexible spending accounts, disability insurance, life insurance, personal time off, holiday pay and a great team to work with!